RA Resources

Welcome to the HRL RA Resource Website!

The HRL programming equipment is available for use by any RA, Area Council or RHA member for the purpose of providing social and educational programs to residents.  To reserve programming equipment, you must send a calendar invite to the HRL Marketing Team. The steps on how to do this are as follows:

  • Send a calendar invite for your program to hrlmarketing@uncw.edu
  • In this invite include the item as the subject, the location, and your contact information
  • This is a first-come, first-serve process so planning ahead is key!
  • Make this an all-day event and make sure you reserve this item from the day before your program (when you will pick it up) up until the day you will return the item.  Items need to be returned before noon on the designated return day and can be picked up after noon on the designated pick-up day.
  • Someone from the marketing team will review your request and then either accept or deny your calendar invite
  • IMPORTANT: You must create a calendar invite for each item you want to reserve.

All equipment is stored in the RA Closet on the first floor of Schwartz Hall (Room 135).  To gain access, you must come to the HRL Front Desk (the office building between Schwartz and University Suites) between the hours of 12pm to 4:30pm on business days (typically Monday through Friday unless it is a university holiday).  All equipment must be returned the following day before noon unless it is a weekend, in which case you should return the following business day. You can view the RA Closet calendar below to see if the item you are requesting has been already been reserved.

Programming Equipment Reservation Calendar

HRL Programming Equipment

The list of resources is always changing so be sure to check back! If there's anything you need for a program that you think we could benefit from in the future, let your Residence Coordinator know and we can look into buying it!

  • Equipment List
      • Canopy Tents: 2
      • Large Teal Buckets: 2
      • Blender: 1
        • You will need to purchase the appropriate supplies (cotton candy mix, popcorn mix and ice / cup / flavor syrups) and need to clean equipment after each use.
      • Karaoke Machine: 1 
      • Cotton Candy Machine: 1
        • You will need to purchase the appropriate supplies (cotton candy mix, popcorn mix and ice / cup / flavor syrups) and need to clean equipment after each use.
      • Blow-up Movie Screen and fan: 1
        • Make sure to also reserve projector from housing and obtain screening rights from Swank. 
      • Projector
      • Snow Cone Machine: 1
        • You will need to purchase the appropriate supplies (cotton candy mix, popcorn mix and ice / cup / flavor syrups) and need to clean equipment after each use.
      • Popcorn Machine: 1
        • You will need to purchase the appropriate supplies (cotton candy mix, popcorn mix and ice / cup / flavor syrups) and need to clean equipment after each use.
      • Fog Machines: 3
      • Kan Jam Set: 1 (bring your own disc)
      • Ladder Ball Set: 1
      • Bocce Ball: 2
      • Wii U and Games: 1
        • Games include Super Smash Bros, Mario Kart and Just Dance.
      • DJ Lights
      • Spikeball: 1 (Bring your own spikeball)
      • Hot Water Dispensers: 2
      • Cold Beverage Dispensers: 2
      • Igloo Cooler: 1

      If you have questions please email our marketing team at hrlmarketing@uncw.edu.

     

Additional Resources & Information

Often times the hardest part of planning a program is not knowing where to start.  Below you will find additional resources and information that may make it easier to plan and implement your program.

RA Resource Information

Custom Cricut Designs

Movie Rights

Gazebo Fields Reservation

You can design a custom template to cut out by connecting your computer to the cricut machine.  You may need to download some drivers, and the program can be a little finicky but there are a lot of helpful resources available.  Click here for Cricut Tutorial.  (PPT) Contact your CDA support for assistance if needed.  Click here to make your custom design! Want to show a movie inside or outside of your residence hall? Make sure to buy the rights so we don't violate any copyright laws.  Contact Meghan Kuryla at Swank for pricing, most movies usually run in the $300-$400 range. Make sure to let her know your position in UNCW HRL and the date, time, and anticipated attendance of your program.

Fill out this form here with your RC and send it to Zach Gilbert at Campus Rec:  

Gazebo Reservation is free during Rec Center operating hours Monday-Friday but has a small fee on weekends.

Purchase Order (PO)

Pizza

Aramark

If you want any food (other than pizza) for your program, 99% it usually will need to come from Lowes Foods or Aramark.  

Click here to place a purchasing request.

Ensure you have accurate pricing as you can only spend up to the amount on the PO. DON’T FORGET: All purchases are tax-exempt.

You can order pizza from Papa John's or Your Pie . Costs and toppings available are listed on the request form.

Click here to fill out the pizza request form.

You may have a program where you might want to consider using Aramark to cater! They provide discounts to RAs and RHA for their programs. Click here for Aramark's pricing and information.  Discuss with your RC your best options!

 

 

 

OTM's

 

Click here to submit an OTM.