Hawk e-News

The weekly email publication (Hawk eNews) and Instagram account (@uncwhen) features selected campus programs, events, and announcements throughout the year. Advertised events cannot serve alcohol or encourage substance use. Requests are limited to Registered Student Organizations and UNCW-affiliated departments. Requests from non-UNCW entities will not be accommodated. The Hawk eNews is sent out every Tuesday during the academic year and @uncwhen provides daily announcements all year long. 


Process for Hawk eNews Features

(1) UNCW Departments & Registered Student Organizations with WaveLink pages should complete event submissions on WaveLink. Underneath additional information, you will be asked if you want your event reviewed for submission to the Hawk eNews. 

(2) UNCW Departments without WaveLink pages should submit all details into the UNCW Master Calendar and email hawkenews@uncw.edu with all event information at least 14 days prior to the Hawk eNews publication you wish your event to be featured in. 

Process for UNCWHEN Features

(1) Make sure your program account follows @uncwhen on Instagram. 

(2) Set your Instagram account to proper settings to allow post/story sharing. 

  • Log in to your department account and go to your profile page. 
  • Click on the top right corner to access Settings.
  • Click on Privacy.
  • Underneath Interactions, click on Story
  • Scroll down to Sharing, and set Allow Resharing to Stories to blue.

(3) When you want an event or announcement on @uncwhen, please tag @uncwhen in your post caption, as a "person" in your post, or in your story. 

(4) It is recommended you tag @uncwhen closer to the time the event is taking place. 24-48 hours in advance is prime time to allow students to see the promotion but no too far they may forget.  

Frequently Asked Questions

What can @uncwhen share? 

  • Events being held on-campus, or held over Zoom, Facebook Live, or similar online platforms. This includes but is not limited to workshops, community engagement, fitness, gaming, or passive programs. Off-campus programs may be promoted if they are organized by UNCW student organizations or departments.
  • Announcement such as student employment and volunteer opportunities, general deadlines, or news you would like to be shared with the community. 

Why was my event not shown on the Hawk eNews email publication?

  • Due to the high amount of events each week (sometimes 30+), we are unable to showcase every single event on campus. For events not including in the Hawk eNews email, we strive to include on the Instagram and Facebook accounts. We recommend utilizing every publicity resource available to you at UNCW to maximize community outreach. This includes but is not limited to services through WaveLink, OUR, and Housing & Residence Life.