Graduate Student Association

Departmental GSA

Departmental GSAs may request departmental grants, and the grant proposal shall be submitted every year. These grants may be requested for guest speakers, socials, one-time programs, equipment, or travels. These grants are to provide departments with funds to help improve academic experiences for graduate students at UNCW.

  • The Campus Activities & Involvement Center (CAIC) is moving to a FALL re-registration process for all the Registered Student Organizations (RSO). ALL THE DEPARTMENTAL GSA's are responsible to update their new officer names and contact info on SeaORG. Every organization must retain its active registration status with CAIC and UNCW.

Departmental GSA Funding Process

  • Departments must fill out a Request Form and submit it to the GSA Treasurer, along with a Budget, preferably at the end of Spring semester.
  • It is the responsibility of the individual departmental GSA to elect the new officers, re- register with the Campus Activities & Involvement Center, and update them with new officers' contact information.
  • Departments must be in good standing with the GSA in order to receive funding (See GSA Constitution, Article XII, Section 3). Every Departmental GSA must send at least one representative to the monthly GSA meeting, in order to meet the requirement. Failure to meet this requirement would results in a funding freeze..
  • Departmental GSA fund distribution and usage is under the discretion of the departmental GSA officers.
  • Every Department GSA is eligible to apply for an Equipment Grant. The award amount may vary based on the availability of funds.
  • In select circumstances, the applicant may request a presentation in order for funding to be granted or to consider special circumstances not covered by the standard request form.
  • All funding inquiries should be directed to the current GSA treasurer.

GSA Departmental Grant Application

GSA Equipment Grant Application

  • If there is not a departmental GSA currently in your department, please consult with the Campus Activities & Involvement Center to start a new organization: How to start a New Registered Student Organization
  • Departmental GSA officers are advised to leave transition binders or "good practices" notes for the incoming officers. For more information on officer transitions, responsibilities, and budget drafts, please consult Andrea Ingle (, Assistant Director for Campus Activities & Involvement or 910.962.3553 (Main Office Line).