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Policy Development

UNCW has a standardized process for the development, revision, and approval of University Policies. "University Policies" consist of mandates or responsibilities that have broad application throughout the University, enhance the University's mission, change infrequently, promote operational efficiencies, reduce institutional risk, and/or help ensure coordinate compliance with applicable laws and regulations. Internal policies and procedures, on the other hand, are department-specific or are processes related to and/or authorized by a University Policy that establish how that University Policy should be carried out.

Guidance on Creating or Revising University Policies

Roles, responsibilities, and approval processes for University Policies are detailed in Policy 02.100 Protocol for Establishing Policies and Procedures. In general, a committee, task force, or department that wishes to create or substantially revise a policy should identify a vice chancellor or cabinet member to sponsor the proposal. Ensure that the sponsor is willing to implement and administer the policy upon its adoption. The Office of General Counsel will advise the sponsor or designee throughout the development and approval process. 

Upon final approval by the appropriate authority (i.e., Board of Trustees, Chancellor, or a Vice Chancellor), the Office of General Counsel will post policies to the University Policy website. For questions regarding the proper approval authority for a specific policy, please contact the Office of General Counsel.

After a Policy is Approved

After receiving approval for a new or revised University Policy, the sponsor or designee should communicate its existence or impact to the campus community, as appropriate. This may involve sending an announcement through SWOOP and/or providing training. 

After implementation, the sponsor or designee should monitor compliance with the policy and note any problems that arise. The sponsor or designee should continue to monitor the policy for effectiveness, legal changes, and evolving needs.