Veterans Hall

Fall 2020 Faculty and Staff Updates

Returning to campus may be challenging, but together, we will forge new ways of delivering the CHHS experience — helping each other and our community.

Please use this webpage and UNCW's Best for the Nest site as your guide for how you can do your part to keep each other safe and well. 

Details and announcements will be added as decisions are made. Check back frequently and stay informed about the role you will play in creating a successful academic year.

  • Health & Wellness

    Faculty and staff who plan to be on campus are expected to complete a personal daily health assessment. Please check your temperature and perform the health assessment below on a daily basis prior to coming to campus.

    Daily Healthy Assessment:

    • Temperature above 100 degrees
    • Cough and/or shortness of breath (or difficulty breathing)
    • Chills, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, or recent history of fever
    • Contact with a person with confirmed or suspected COVID-19

    Symptoms may appear 2-14 days after exposure to coronavirus. People with the above symptoms may have COVID-19. Do not participate in campus jobs, classes or activities until cleared by your medical provider.

    If You Are Ill

    Employees who are exhibiting any of the aforementioned symptoms should contact their health care provider (let them know you have symptoms when making an appointment), notify your supervisor and then notify the UNCW Student Health Center at 910.962.0587 or coronavirus@uncw.edu.

    Face Coverings: Faculty & Staff

    All faculty and staff are expected to wear face coverings while inside buildings and outside where social distancing isn’t possible. It is not necessary to wear a face covering when alone in your own office or when alone in an uncrowded outdoor location.

    We serve as positive role models in establishing this culture on campus. It is important that students receive clear and consistent messaging that the health and safety everyone is our first priority.

    Faculty and staff who have a medical concern about wearing a face covering should contact Human Resources at (910) 962-3160.


    Face Coverings: Students

    Students who are unprepared or unwilling to wear protective face coverings will not be permitted to participate in face-to-face interactions. If a student refuses to comply, faculty can follow existing procedures for disruptive students and there may also be academic consequences as indicated in course syllabi.

    Academic Affairs provided the following suggested language for your course syllabus (for courses requiring face-to-face sessions):

    • Following CDC Guidelines, UNC System directives, and out of mutual respect as outlined in the UNCW Seahawk Respect Compact, all faculty, staff, and students will wear face coverings while inside buildings. Students who are unprepared or unwilling to wear protective face coverings will not be permitted to participate in face-to-face sessions and will need to leave the building. Noncompliant students will be referred to the Dean of Students for an Honor Code Violation. Any student who has a medical concern with wearing a face covering should contact the Disability Resource Center at (910) 962-7555.

    Cleaning and Disinfecting

    • Housekeeping will clean common areas in academic buildings.
    • Hand sanitizer dispensers will be deployed across campus — mainly at building entrances and exits.
    • Disinfecting wipes will be available throughout campus to be used to clean high touch surfaces.

    Handwashing

    • Wash your hands often with soap and water for 20 seconds, especially after you have been in a public place or after blowing your nose, coughing, sneezing or touching your face.
    • If soap and water are not readily available, use hand sanitizer that contains at least 60% alcohol.

    Physical Distancing

    • Stay at least 6 feet (about 2 arms’ length) from other people who are not from your household in both indoor and outdoor spaces.
  • Office Cleaning - Housekeeping
    • If you faculty and staff would like opt out of having their offices cleaned should there be concern about having others in your office, place your provided door hanger on the exterior door handle to the office to alert the housekeeping staff not to clean there. 

    • If at any time you would like to have your office cleaned again, simply remove the door hanger and the housekeeping staff will clean the office at their next scheduled time. If you opt out of office cleaning and would like your office trash dumped by the housekeeping staff, please put your trash can in the hallway outside of your office door Friday as you leave work for the day and the night time staff will empty it for you.

  • Be a Safer Seahawk

    Explore what it means to be a safer Seahawk, both on and off campus. 

    Enroll in Course

  • Courses Requiring Off-Campus Interactions

    Internships, clinical sites, field work, community engaged research, service learning, etc. are subject to additional health and safety guidelines, including the use of waiver forms and other risk management protocols and will be communicated.

  • Student Recreation Center

    During Phase 3.0, the Student Recreation Center Fitness Center Areas, Indoor Pool, Leisure Pool and Patio Deck, Climbing Wall and Recreational Field Complex are open. To learn more, visit their FAQ page.

    CHHS classes held at the SRC will be allowed.


Course Prep

  • Online Delivery

    Faculty need to be prepared to deliver course content online if needed, for at least two reasons:

    • Individual student quarantine: If students need to self-quarantine, we should ensure students can access course materials online. Synchronous online meetings (and face-to-face meetings when possible) should be recorded for viewing at a later time.

    • Online class pivot: If we need to pivot entirely to online, we should ensure all students have access to course materials.

    Trainings for Canvas and other online tools are ongoing and can found on the UNCW Keep Teaching website. Specific questions regarding online instruction can be directed to Amy Ostrom (ostroma@uncw.edu), Director of e-Learning. Questions regarding Canvas can be directed to Nikki Strawn (strawnh@uncw.edu), Instructional Designer.

    Academic Affairs will communicate information regarding potential eligibility for faculty stipends for time spent this summer converting courses.

  • Instructional Minutes

    Faculty will need to adhere to the minimum number of instructional minutes per term as defined by UNCW policy and as required by SACSCOC, using either face-to-face, hybrid, or online delivery. For example, a 3-credit hour course requires 2250 instructional minutes, which may include the final exam period. Faculty who decide that a given course will finish prior to Thanksgiving Break should ensure these instructional minute requirements are met. Further guidance and documentation will be provided.

  • Syllabi

    Syllabi should be released to students at least one week in advance of the fall semester. Syllabi should contain enough detail for students to determine if they are capable of taking the course, given their individual circumstances. Syllabi should minimally include:

    • course delivery modes and expectations for face-to-face meetings;
    • technical requirements for successful online engagement;
    • specification of virtual and/or face-to-face office hours;
    • attendance policy and notification of illness (see details below); and,
    • requirement of face coverings in face-to-face meetings (see details below).

    Syllabi should be posted in Canvas and retained at the school level. Throughout the semester, any syllabus changes should be clearly communicated and disseminated to students and updated at the school level.

  • Attendance Policies

    Faculty continue to exert individual attendance policies and publish these expectations in the course syllabus. We encourage a high level of flexibility with students, particularly those who may fall into high-risk groups, serve as caretakers, or who contract the virus and require alternative course delivery. Students may not always disclose individual circumstances, thus flexibility should be widely applied.

    In order to monitor the impact of COVID-19 on campus, students need to report illness to the Student Health Center. Please include this statement in your syllabus: Students who experience COVID-19 symptoms should immediately contact the Abrons Student Health Center at (910) 962-3280.

  • Course Evaluations

    At this time, no changes are expected.


Faculty Research

  • Research Access

    Under the university's Phase 2 ramp-up, faculty can use the week of July 27 – July 31 to review and prepare their research programs and spaces for the full research ramp-up that will begin August 3. At that time, all staff and students employed to conduct research should have campus access, which obviates the need for the research approval process used during the first phase of ramp-up. Provision of campus access for research activities will also revert to normal procedures on August 3.

  • Research Operation Guidance

    Phase 2 of the research ramp-up focuses on conducting research as safely as possible while the COVID-19 pandemic continues.  A number of tools have been created to accomplish this goal including the following:

    • Best for the Nest: The Best for the Nest information, including the Community Standards Quick Reference Guide, provides the overall guidance for campus, including community standards and operational changes that apply to all campus activities including research.   
    • Research Space COVID Capacities: Physical distancing remains an important mechanism to reduce the spread of COVID-19. The Office of Research and Innovation and the Institutional Research and Planning Space Planning & Management Office is working with campus leaders to determine a COVID Capacity for spaces primarily dedicated to research. Given the diversity of research spaces, a guiding principle for this process is that the faculty Principal Investigator or the research space steward(the person responsible for managing the space) is the most knowledgeable about the space and activities that occur in it. Thus, your input to this process may be requested as unit leaders seek to better understand how space can be used safely and efficiently. As with the changes to the instructional spaces, reduced density in research spaces may require researchers to adapt activities and operations so that research can continue as safely as possible. This process is underway.
    • Human Subjects Guidelines: The Research Integrity Office worked with faculty on the Institutional Review Board (IRB), non-IRB faculty, and the Office of General Counsel to develop additional safety guidelines to enable face-to-face human subjects research to continue. These guidelines will be available soon and will be posted on the IRB website.
    • Research Continuity Planning: Researchers need to be prepared for emergencies and disasters that may affect research activities. This includes both the ongoing COVID-19 pandemic that may again necessitate changes to campus operations and hurricanes. To help researchers prepare, UNCW hasworked with Environmental Health and Safety (EH&S) to create a Research Continuity Planning template and process that will help Principle Investigators be better prepared when these emergencies occur. This will be available from the EH&S websiteAll researchers are encouraged to complete this planning process as soon as possible so that they are prepared should a restriction to campus access be necessary again.
  • Human Subjects Research Guidance

    To best protect the safety of staff and human subjects who are participating in UNCW research, please review the methods used in any ongoing study you oversee and determine whether any of the in-person activities can be modified to online/remote activities to reduce risk of COVID-19 exposure to UNCW staff and human subjects. 

    Review Research Guidance (SPARC)

    Directions and Guidance for Restarting Human Subjects Research Paused Due to COVID-19

  • Other Operational Changes

    In many ways, Phase 2 of the research ramp-up will return research to more typical operations, but with additional health and safety measures in place. However, it is important to recall that campus operations will not be fully normalized, and this will continue to impact research activities. For example, the UNC System has implemented a system-wide suspension of non-essential HR actions such that hiring research personnel including students, even for externally funded research projects, requires an approval from the Chancellor. This process will take additional time.

    Similarly, purchasing is restricted to essential items.  This may include items for research, but researchers need to plan for the extra review process to extend the timeline for purchasing. Relatedly, university employee and student travel also requires additional approvals that are extending the necessary lead time. Researchers will need to plan accordingly. For specific guidance on spending limitations, travel restrictions, and hiring processes, please contact the Assistant Dean for Administration and Resource Management.

  • Personal Protective Equipment (PPE)

    The research community is asked to distinguish between PPE required for research purposes and that needed for COVID-19 safety. PPE that would be typically purchased for research purposes, including gloves, face coverings, goggles/safety glasses, etc., should be purchased through standard operating procedures. Any PPE that is needed specifically for COVID-19 safety, including face coverings, wipes, work station partitions, and hand sanitizer, should be coordinated through the Business Core Services Team. These items are being ordered centrally and distributed as needed to campus units.

  • Research Administration

    Following the Best for the Nest guidance, much of the Research and Innovation Services Team will continue to work remotely this fall including the Office of Sponsored Programs and Research Compliance (SPARC; sparc@uncw.edu) and the Research Integrity Office (RIO; rio@uncw.edu). These departments will continue to provide services for proposal development and submission, research integrity, and award management. For any questions about this process or safety concerns, please contact the Office of Research and Innovation at covid19research@uncw.edu.