Academic Affairs Operations

The Academic Affairs Operations Core Service Team (AAOps) is committed to supporting the College’s mission to create transformative learning experiences, advance knowledge, and engage local and global communities. The team consists of two separate but integrated structures, logistics and data management operations (LDM Ops) and applied learning operations (ALO). Our subject-matter experts meet the needs of the CHHS faculty, staff, and administrative units by facilitating interactions, providing informational resources, and implementing processes to navigate institutional policies and procedures.

Helpful Resources

Agreements
- General Reminders
  
  When dealing with agreements, it is always important to remember that the types of agreements listed below are sometimes used interchangeably among sites. Be sure to review the agreement in detail to understand what is truly being requested.
  
  Changes to an agreement, especially those that may benefit the student’s learning experience or CHHS, can be requested by faculty or administrators. If these changes are program-related, they usually do not require the review of General Counsel, but it is always safe to check-in with Christie Hernandez at hernandezc@uncw.edu if there is uncertainty or any questions regarding agreements.
- Affiliation Agreements
  Affiliation Agreements
  
  If an agency you plan to send a student(s) to requests an Affiliation Agreement (sometimes referred to as contract or memorandum of understanding), please forward the agency contact information to hernandezc@uncw.edu
  
  This agreement is an overarching agreement between a site and UNCW (CHHS).  It identifies specific program(s) from which the site will accept students and a main point of contact for the College. Site, CHHS, and Student responsibilities are usually listed out in detail, spanning multiple pages which also include contact, term, and legal information.
  
  This agreement is signed by the site representative and MUST be signed by the CHHS Dean. School Directors can also sign, if necessary. CHHS has template agreements for each School. An overall CHHS agreement that can encompass multiple programs from each School is in the works. These agreements typically span over several years’ time.
  
  For confirmation on whether there is an agreement in place with a site or if a site is requesting a new agreement, please email hernandezc@uncw.edu. If a site requests changes to this agreement, it first must be approved by the Program representative.
  
  If the changes effect legal or risk ramifications, such as liability insurance, it then must be approved by General Counsel.
  
  CHHS Affiliation Agreement Process (PDF)
  
  General Counsel Resources on Contracts
- Articulation Agreements
  Articulation Agreements
  
  These are strictly curriculum-based agreements that dictate the relationship between CHHS, or a specific CHHS program, and another institution. It is typically represented as the relationship between a community college associate program and a corresponding, expanding 4-year University degree.
  
  This type of agreement must be approved by the College Curriculum Committee and submitted to the Registrar.
- Learning Agreements
  Learning Agreements
  
  This is typically a pre-determined, template agreement that is student-to-site specific, usually short in length. It is sent out on behalf of the College for every student who will complete an internship, clinical, or field placement (ICFP) requirement. Depending on individual School processes, these agreements typically require at least a signature from the site coordinator attesting they have agreed to take a student and the program/ICFP coordinator attesting the student is allowed to be there. The term of this agreement is typically one semester or the length of the student’s rotation.
  
  If a site requests changes to this agreement, it first must be approved by the Program representative. If the changes effect legal or risk ramifications, such as liability insurance, it then must be approved by General Counsel.
  
  Memorandum of Understanding/Agreement
  
  This agreement type is usually used to describe either a Learning Agreement or an Affiliation Agreement. This is just a different title.
- List of Agencies
  List of Agencies
  
  List of agencies CHHS has agreements with already: coming soon
- General Counsel and Office of IRM
  General Counsel and Office of IRM
  
  UNCW Office of General Counsel
  
  Institutional Risk Management: Certificate of Insurance
  
  Professional Liability - Certificate of Insurance (COI): When an agency requests a COI, email the following information to hernandezc@uncw.edu for routing:
  
  Student Name
  
  Course Number
  
  Term
  
  Agency Supervisor Name
  
  Agency Name
  
  Agency Address
  
  Email Contact for Agency
Applied Learning (Internship, Clinical & Field Placements)
- ALO Contacts Per Program
  ALO Contacts Per Program
  
  Applied Learning Contacts Per Program
- Course Type Definitions
  Course Type Definitions
  
  Coming Soon
- ICFP Implementation Guidelines
  ICFP Implementation Guidelines
  
  ICFP Implementation Guidelines: In response to COVID-19 and changing institutional policies regarding risk management, CHHS leadership and ALO have pulled together some guidelines that will help faculty, students, and partner sites maneuver these new items.
  
  This is a live document that will be updated as new items emerge. Please check the version date on the document to see if you have reviewed the latest version. If there are any questions regarding this document and the guidelines listed, please email CHHSAcademicAffairs@uncw.edu.
- Office of Community Engagement Risk Mitigation
  OCEAL Risk Mitigation
  
  Office of Community Engagement Risk Mitigation: OCEAL has launched a new Risk Mitigation page that includes help documents for students, faculty, and partners. They provide ways each constituent plays a part in mitigating risk and keeping themselves and those around them safe, especially when completing a placement within the community. Please also review the rest of their webpage for other engagement opportunities and information.
  
  If you are interested in accessing their helpful applied learning Canvas site, reach out to Christie Hernandez at hernandezc@uncw.edu.
- Out-of-State Placements
  Out-of-State Placements
  
  State Authorization (SARA) Out of State Placements: All out-of-state clinical, internships, and placements must either be processed by the Office of Distance Education either though an Internship Form or by reporting out-of-state placements to hernandezc@uncw.edu. This is because there is a limited number of out-of-state placements under the SARA agreement that CHHS can provide. Only certain programs offer out of state placements.
  
  SARA States & Institutions
Course Schedule and Seat Management
Course Schedule and Seat Management
Curriculum
Curriculum
- Curriculog
- University Studies Forms
Online Accelerated Program (OAP) Management
OAP Management
- OAP Calendar: Registrar
- Registration
Program Assessment and Accreditation
Program Assessment and Accreditation
- CHHS Assessment Day: August 15, 2019
- Link to file storage - coming soon
- Program Requests - coming soon
Student Forms
Student Forms
- Student Forms How-To
- Online Forms: Registrar
- Online Forms: Graduate School
- Signatory Authority:
Student Progression
Student Progression
Survey and Digital Form Options
Survey and Digital Form Options

AAO can help you digitize your hardcopy evaluations, applications and other forms using the UNCW-sponsored resources below:
- Adobe: How to Digitally Sign a PDF
- Adobe Sign
- Select Survey
- Qualtrics
- Microsoft Forms (OneDrive)
- Survey Monkey
- Task Stream
University Policies: What you need to know
University Policies: What you need to know
- UNCW Academic Affairs Policies
- Undergraduate University Regulations: 2019-20 Catalogue
- Graduate Academic Regulations and Procedures: 2019-20 Catalogue
- Grading
- Americans with Disability Compliance: In your courses, including internships, clinicals, and field placements.