6.20 AUX - Personal Use of University FAX Machines

N/A

Effective: November 1, 1990

N/A

N/A

Postal Services

Policy Details:

1. Purpose.

   To provide individual access to FAX machines through a personal FAX service policy.

2. Scope.

   Applies to all University departments, activities, and students. 

3. Policy.

   1. General Statement.

      Postal Services provides a cash FAX service for personal use by individuals. Use of all other campus FAX machines is limited to official university business. 

   2. Fax Service Fees and Payment.

      Personal use of the FAX is available on a cash basis. University Postal Services will provide rate schedules or quote rates over the telephone upon request. Fees apply to both the sending and receipt of personal FAX messages, and payment must be made at the university post office window in person; no payment will be accepted through the campus mail. 

   3. Location and FAX Number for Personal FAX Service.

      FAX services for personal use are available via the university post office window. Outgoing messages can be sent and incoming messages can be picked up at this location. The FAX number at the university post office is (919) 962-3693; all incoming personal FAX messages should be sent to this number. 

   4. Call Service.

      Postal Services provides a call service for students, faculty, and staff when incoming FAX messages of a personal nature are received and information is available regarding the location of the recipient. If a student cannot be contacted via the telephone, a message will be left in the student's post office box informing the student that a FAX message has been received.

      As a general rule, an incoming message that includes the following information will be processed more efficiently by the university Postal Services.

      - Full name of student, faculty or staff employee

      - Work phone number for faculty or staff

      - Apartment/dormitory phone number for students

      - Department name for faculty or staff

      - Post office box for students 

   5. Delivery of Incoming Messages.

      University employees have the option of picking up incoming FAX messages from Postal Services or, for prepaid transmissions, may elect to have them delivered on the next regularly scheduled mail route. If delivery is elected, payment must be made at the university post office window in advance. Students using the personal FAX service must pick up FAX messages at the university post office window; delivery services are not available for students.