05.330 Standard Mailings

Vice Chancellor of Business Affairs

Updated December 14, 2007; Effective July 1, 1992; Replaces AUX 5.20 and AUX 5.30

University Business Practices; UNC Policy Manual; US Postal Service Practices

Postal Services

Campus Services/Postal Services

Policy Details:

1. Purpose

   This document provides university guidelines for standard mail.

2. Scope

   This policy applies to all university departments, staff, faculty, and student organizations.

3. Policy

   1. General

      Postal Services holds a standard third-class U.S. postal mailing permit for the university, which allows for posting of university standard mail at nonprofit rates. The permit also allows posting of standard mail of affiliated organizations and associations at regular standard mail rates (not nonprofit). Nonprofit rates are not permitted for mailing promotional material. Cooperative mailings cannot be mailed at nonprofit rates unless the cooperating organization is authorized to mail at nonprofit rates by the Wilmington, N. C. Post Office.

   2. Guidelines.

      All mailings must comply with USPS requirements. For this requirement and UNCW procedures please refer to the Postal Services webpage.

   3. Certification of Address Lists.

      US Postal Services requires that all mailing lists for standard mail be certified for accuracy.

   4. CASS (Coding Accuracy Support System)

      It is UNCW policy to use CASS certification for standard mail whenever possible for significantly lower postal rates to realize cost savings for the university.

   5. Updated Address Lists
      
      The State of North Carolina requires that UNCW review/revise address lists annually.