Advising Toolbox

Policies and Procedures

Registration

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  • Registering for Classes


    UNCW Policy

    Advising Procedures

    1.View How-to Register Guide for Students: https://uncw.edu/uc/documents/How%20to%20Register%20for%20Classes.pdf 

    Review Technology

    1. Registration PIN – An assigned “registration number” issued by the Registrar’s Office, but released from an Academic Advisor. Registration PINs are required every time a student visits the Drop/Add classes menu in SeaNet. PINs are unique to each student and change each semester to ensure compliance with advising.

    2. Registration Timeticket – An assigned period of time or “registration window” issued by the Registrar’s Office. Generally, seniors receive an earlier registration time, followed by underclassmen and are based on a student’s total earned hours. Other factors may prioritize a student’s timeticket such as student type (i.e. graduate versus undergraduate) and student attribute (i.e. honors, disabilities, athlete, etc.). Advisors can view a student’s timeticket in BANNER on the form SFARGRP.

    3. Registration Status – Notes a student’s eligibility to register (view holds) and the earliest date a student may register. A student can view this information in SeaNet under “Registration Status.”

  • Credit by Exam


    UNCW Policy

    Advising Procedures

    1. Students should send test scores to Office of the Registrar for processing. 2. Refer students to the Registrar’s website to determine equivalency.

  • Re-Enrollment to the University


    UNCW Policy

    Advising Procedures

    1. For two or more consecutive semesters, students in good academic standing may complete Re-Enrolling Application: https://uncw.edu/reg/re-enrollingApp.html

    2. Registration for Re-enrolling students: https://uncw.edu/reg/registration-reenrolling.html

    3. Students who were previously declared academically ineligible: Application must be reviewed by the Committee on Academic Reinstatement • Deadlines – March 1 for Fall and Summer re-enrollment, October 1 for Spring re-enrollment

    4. Special Re-Admission Policy: Students absent for 5+ years may be considered for some grade forgiveness: https://uncw.edu/reg/documents/SpecialReAdmission.pdf

  • Tuition Surcharge


    UNCW Policy

    Advising Procedures

    Refer students to the Registrar’s Office for questions pertaining to which courses are included and excluded in the count of credit hours

  • Course Repeat Policy

    UNCW Catalogue Policy:

    Repeating of Courses

    Students who receive a grade of “C” (2.00) or better in a course may not repeat the course but may audit without credit. Students who repeat a course in which they have earned credit or for which transfer credit has been awarded, will have the status changed to audit during the term the course is repeated. Students who wish to have the grade for the course repeat show on their transcripts without the course counting in their credit total or grade point average may arrange this before the end of add/drop by submitting a Graded Course Audit Registration Form. The form and instructions are available in the Office of the Registrar. Students who receive a grade below a “C” (2.00) in a course taken at UNCW may repeat the course at UNCW. For the first three different courses repeated, the previous grade and hours of credit for the repeated course will not be used in calculating the student’s grade point average and hours toward graduation. All grades shall remain on the student’s transcript.In interpreting the policy it is to be understood that:

    1. the term “first three times” means
      1. that the policy is automatically operative for a student the first time that the student repeats a course, and
      2. that the three repeats involve three different courses;
    2. a student may go beyond three course repeats, but such repeats will not enjoy the privilege of the policy;
    3. all students will be able to enjoy the benefits of this policy irrespective of prior course repeat activity;
    4. this policy does not govern the repeating of graduate courses (see the Graduate Catalogue for the appropriate policy).

    Students enrolled in a special topics course for a grade replacement must enroll in the same topic for which they originally received an unsatisfactory grade. Grades earned in repeated courses will not be used to replace grades earned as part of a degree once it has been conferred.Note: A failing grade received owing to admitted or adjudicated academic dishonesty shall not be replaced if the course is repeated. Both the penalty grade and the new grade shall appear on the student’s transcript and count in the student’s grade point average. A student may not appeal the policy stated in this paragraph to any faculty or administrative level.

    Advisor Tips:

    1. A student has to take the repeat course at UNCW, either in person or online through UNCW. 
    2. A student can only use the policy to repeat three different courses.  If a student fails more than three courses and needs to repeat all of them, the system has a process for determining which courses receive the repeat code for grade forgiveness. 
      1. Repeats are processed in the order of the term in which they are registered. For courses registered within the same term, the oldest repeated course (the original attempt) takes precedence over repeats of more recent courses. For example, if a student has one repeat left, and repeats two courses in the term:

    Fall 2015     CSC 105         

    Fall 2015     ENG 201       

    Sp 2015       CSC 105        

    Fall 2014      ENG 201 *This course receives repeat forgiveness since it is older than the Spring 2015 CSC 105

    1. In the example above, if the two prior courses were taken within the same term, the system would process them alphabetically, so CSC 105 would receive the grade forgiveness.            
    2. Because of this, it is important that a student choose their repeats wisely.  Some things that should be considered – how low the grade was, how many credit hours the course is, is the specific course required of the student’s intended major, and how well they think they can do in the course the second time. 
    3. Make sure students realize they don’t have to take the course the following semester.  Sometimes students get a C- or D+ and they worry that if they don’t take advantage of repeating it the next semester, they lose that opportunity. 
    4. If a student is considering retaking a course during a summer session, make sure they have thought through the differences in taking a course over a short summer term vs. a regular semester.  Same discussion if a student is taking course online the second time (often the case during summer sessions).
    5. This is not an automatic process in the Registrar’s office so if a student’s second grade shows on their transcript before the deadline for all final grades to be turned in, the GPA will not reflect an accurate GPA.  At this time, the Registrar does an End of Term Processing (usually by the next day) that will accurately reflect the processing of repeats. 
    6. In some cases, many students feel certain they are going to fail the course before finals and often try to go ahead and sign up for the course for the following semester.  Make sure they understand that they cannot sign up for course until the first grade is posted.  Seanet will give them an error message of invalid repeat if they try to do this. 
      1. This may be a situation where it is appropriate for a student to ask for a WF (counts as an F) if they know there is no way to repair the grade with finals or end of semester projects and they want to guarantee that they can get a course that is in high demand.  To request a WF, a student needs to contact the Registrar, it can’t be done through Seanet. 

    Helpful Tools:

    GPA calculator – located on Seaport and there will be one with the new degree audit system. 

    Repeat Course Screenshot

  • Grade Appeal

    UNCW Catalogue Policy:

    Any student considering a grade appeal should understand that each faculty member has the academic freedom and responsibility to determine grades according to any method, chosen by the faculty member, that is professionally acceptable, communicated to everyone in the class, and applied to all students equally. However, prejudiced or capricious academic evaluation by a faculty member is a violation of a student’s rights and is the valid ground for a grade appeal.Any student who contests a course grade shall first attempt to resolve the matter with the instructor involved. Failing to reach a satisfactory resolution, the student may appeal the grade in accordance with the procedures outlined below. These procedures are not to be used in cases involving student academic dishonesty. An appeal must be made no later than the last day of the next succeeding regular semester. Grades not appealed by that time become permanent.

    1. The student shall present the appeal in writing to the chairperson of the department within which the contested grade was awarded. The written statement shall limit itself to citations of evidence pertaining to the valid ground for the appeal. By conferring with the student and the instructor, the chairperson will seek resolution by mutual agreement.
    2. Failing such resolution, the department chairperson shall transmit the written appeal to the appropriate dean who will convene the Grade Appeals Committee.

    The Grade Appeals Committee shall consist of the convening dean and five faculty members appointed by the dean. If the committee affirms the instructor’s decision, the dean will notify in writing the faculty member, the student, and the department chairperson as appropriate. If the committee supports the student’s appeal, it shall prescribe the method by which the student will be reevaluated. The grade resulting from the prescribed reevaluation is final and may not be further appealed.

    Advising Tips:

    • This process is the responsibility of the student. However, students may need guidance/mentoring for how to navigate the steps and how to best communicate with faculty
      • Recommend that student collect all assignments and review syllabus
      • Recommend  student calculate grade based on course requirements and graded assignments including attendance and participation (if relevant)
      • Recommend student present this information to faculty member
      • If no resolution, submit written appeal to Department Chair as stated above
      • It is not the responsibility of the advisor to contact the instructor or calculate grades
  • Late Add/Drop Process

    UNCW Catalogue Policy:

    Late registration and drop/add occur during the first week of each academic term. The dates are limited to those announced in the university calendar and as announced by the Office of the Registrar. During this period, late registration, drop/add and audit-only students are processed.

    University Catalogue:

    http://catalogue.uncw.edu/content.php?catoid=30&navoid=2360#Late_Registration_and_Drop_Add

    Advising Tips:

    Students should be aware that there are risks involved when adding a course after classes have begun. Just because it is possible to add a course does not mean that doing so is a good idea. Students are responsible for any work missed in the course prior to their enrollment. If one or more class meetings have been held, students are strongly advised to speak with the course instructor prior to adding, to determine whether adding is appropriate. When students add a course at the end of the drop/add period, there may be little or no opportunity to drop the course if it proves to be a poor fit for the student’s needs. (https:/uncw.edu/cas/documents/FrequentlyAskedQuestionsaboutStudentAcademicPolicies.pdf)

    • Dropping after the deadline can count as a withdrawal or withdraw fail depending on the time of the semester.
    • Rule of thumb for late adds includes the idea that the student has been attending the class the entire time. Reasons for late adds could include a student attending a class, but forgetting to register for the course or special permission from an instructor, certain financial aid circumstances,
    • Director of University College requires an email from the instructor to confirm attendance and grants permission for adding the course.
    • Late Add/Drop requires a special reason and advisors/students must fill out a form available at the front desk of University College.
  • Permission Over 18 credit hours

    UNCW Catalogue Policy:

    Registration occurs immediately prior to each term and is limited to the time period specified in the university calendar and other days as announced by the Office of the Registrar. This process is for students who did not preregister or are new to the university. Classes may not be added after the last day of registration and add/drop. Degree students may take up to 18 hours without special permission. Students who have a cumulative grade point average of 3.50 or higher may be allowed, with special permission of the appropriate dean, to carry up to 21 semester hours.

    University Catalogue:

    http://catalogue.uncw.edu/content.php?catoid=30&navoid=2360#Registration

    Advising Tips:

    • Students must contact their academic advisor for permission and a form is required that must be signed by the Director of University College.
    • Students need to have a legitimate reason to take over 18 hours, not because they believe they can handle the courses or want to get ahead. Examples include being high ability (3.8 GPA or higher), double majoring, course availability, or having a graduation deadline. Usually the reason involves a combination of the previously mentioned reasons.
    • Advisors/students must fill out a form available at the front desk of University College.
  • Re-Enrollment

    UNCW Catalogue Policy:

    Former UNCW students (who left in good academic standing) who have been away from the university for at least two consecutive semesters (summer terms do not count) and wish to return to the university can apply through the Office of the Registrar by submitting the online re-enrolling application and a non-refundable $75 application fee. Any student who was away from the university for one semester and who was not in academic difficulty does not need to submit a re-enrollment application.
    Former UNCW students who had been ineligible to return to the university must apply to re-enroll through the Office of the Registrar. A non-refundable $75 application fee must be submitted to the Office of the Registrar. This fee can be taken by credit card at the time of submission of the online application or taken by the Office of the Registrar after the online re-enrolling application is completed. See Retention Dismissal and Readmission  in this catalogue.
    Re-enrolled students must register and remain enrolled in the term for which they were re-enrolled. Students who decide to resume enrollment in a term later than their re-enrollment term must submit a new re-enrollment application for the later term.
    Any student who wants to re-enroll into UNCW and who attended another college or university since their last enrollment at the university must submit official transcripts from that institution before they will be considered. A “C” average (2.00 out of 4.00 system) must have been attained on all work attempted at other institutions since leaving UNCW.
    Former UNCW students who left in good academic standing must apply for re-enrollment before May 1 for summer semester, July 1 for fall semester, and December 15 for spring semester. Former UNCW students who have been declared academically ineligible to return to the university must complete the Re-enrollment Review Process. This process has earlier deadlines, as described below.

    Advising Tips:

    • The Re-Enrollment process begins with the Registrar’s Office:
      • https:/www.uncw.edu/reg/re-enrollingApp.htm
      • If student is in good academic standing, he/she does not need to petition to UNCW Committee on Academic Re-Instatement
      • If student was previously academically dismissed, he/she needs to petition to UNCW Committee on Academic Re-Instatement in addition to submitting a Re-Enrollment application: https:/www.uncw.edu/uc/advising/reenrollment.html
        • There are strict deadlines associated with the Re-Instatement process
  • Satisfactory Academic Progress

    UNCW Catalogue Policy:

    An undergraduate is automatically placed on academic warning, if the undergraduate does not meet Satisfactory Academic Progress (SAP).

    • Satisfactory academic progress is generally defined as completing 67% of all attempted hours (excluding transfer hours) towards the completion of his or her degree program.  This is determined by dividing the number of credit hours successfully completed, defined as having earned a D- or better, by the total number of credit hours actually attempted.
    • When a student is placed on Insufficient Academic Progress, it is the responsibility of the student to arrange regular meetings with his or her academic advisor or department chair/director to consider specific academic intervention strategies.
    Students should refer to the Scholarship and Financial Aid (OSFA) section related to Policy on Return of Title IV Funds for information about how academic warning impacts financial aid eligibility.

    Advising Tips:

    • Review screen shot below
    • Explain Satisfactory Academic Progress to students and that is calculated by dividing the number of credit hours successfully completed by the total number of credit hours attempted
    • Clarify that the credits used to determine the Financial Aid SAP ratio may vary and the consequences for not meeting SAP for Financial Aid purposes have different repercussions
    • Earning passing grades (D- or better) increases percentage
    • There is no academic impact for Insufficient Academic Progress

    Screen Shots: 

    SAP Screen

    In SeaNet:
    Click on Faculty Services tab
    Click on Advisor Menu link
    Click on Fostering Undergraduate Student Success link
  • Tuition Surcharge

    UNCW Catalogue Policy:

    All new undergraduates seeking a baccalaureate degree at the University of North Carolina Wilmington will be subjected to a 50% tuition surcharge if they take more than 140 credit hours to complete a four-year degree program or more than 110% of the required credit hours to complete an officially designated five-year program. For details concerning counted credit hours, students subject to the surcharge, students exempt from the surcharge, and the way that the surcharge is calculated, see the preceding catalogue section on Expenses , subsection, Tuition Surcharge .

    University Calendar:

    http://catalogue.uncw.edu/content.php?catoid=30&navoid=2340

    Advising Tips:

    • Explain the Tuition Surcharge policy to the student.
    • Undergraduate credit hours to be counted for this requirement include:
      • All regular session degree creditable courses taken at UNCW including repeated courses, failed courses, withdrawals, and those dropped after the last date to add a course
      • Transfer credit hours accepted from other UNC institutions, NC community colleges and private and out of state colleges and universities
    • Undergraduate credit hours excluded from the policy
      • Those earned through the College Board’s Advanced Placement (AP) and College Level Examination Program (CLEP) or similar programs
      • Those earned through institutional advanced placement, course validation, credit earned through military training, courses take while in high school (early college, dual enrollment, etc.) or any similar procedure for awarding course credit.
      • Those earned though the summer session or degree-credit extension division at UNCW or at another UNC institution
    • In some cases, the calculator may not reflect all of your excluded hours. You may contact the Office of the Registrar if you have questions about excluded hours on your record.
    • Students can view their surcharge hours in SeaNet, then under Fostering Undergraduate Student Success
    • This “surcharge number” is calculated differently for those students with double majors (depending on major)
      • Student should contact Registrar with questions.

    Screen shots:

    Tuition Surcharge

    Log in to SeaNet Click Fostering Undergraduate Student success Scroll down to “Surcharge Applicable Hours”

  • University Calendar Link
  • Complete Term Withdrawal

    UNCW Catalogue Policy:

    To withdraw from all classes and the university at any other time during the semester, the student must submit a complete term withdrawal form via mySeaport.  No withdrawals (“W” or “WF”) shall be processed during the final exam period. Refer to the Expenses section of this catalogue for information on the fall and spring refund policy for complete withdrawal. Should extenuating circumstances warrant, the grade of “WF” assigned for course withdrawals after the withdrawal deadline may be changed to a ‘“W.” Documented extenuating circumstances may include: death of an immediate family member; traumatic and unforeseen circumstances which are considered beyond a student’s control; serious emotional instability, physical injury or illness which has resulted in the student’s inability to complete academic responsibilities in a given term. Students should note that poor standing in a course does not constitute an extenuating circumstance in and of itself. It is the student’s responsibility to initiate an appeal for this change by submitting a written request and supporting written documentation. The student must initiate the appeal with the associate dean who oversees the student’s major or University College director, as appropriate. The respective associate dean or University College director may approve or deny this request for a “W.” In cases where the request is denied, the student may submit, within ten regular class days of the dated decision, a written request for consideration with supporting documentation to the Committee on Withdrawal Appeals. Grounds for appeals are limited to substantive new evidence or material procedural irregularity. All decisions made by the Committee on Withdrawal Appeals are final. The written request with supporting documentation must be made as soon as possible after circumstances requiring the withdrawal. At the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “WF” that is not appealed successfully remains a permanent part of the student’s academic record.

    Advising Tips:

    • The withdrawal will always show up on the student’s transcript as a “W”, regardless of whether or not it was for extenuating circumstances. To view actual withdrawal credit total check in the Advisor menu of SeaNet under the Fostering Undergraduate Student Success link. See examples below.
    • Explain 16 credit hour withdraw limit policy to students, emphasize that is for their entire time as an undergraduate student at UNCW.
    • Refer students to the Office of Scholarship and Financial Aid to see how dropping or withdrawing a course could impact their financial aid eligibility or scholarships. . For example, some scholarships require students to be enrolled in more than 12 credits.  
    • Encourage student to speak with professor to discuss potential success in course.
    • Make sure students are aware of tutorial services, disability services (if applicable) and professor’s office hours for additional support.

    Screen Shots available at link below.

    Complete Withdrawal Screen Shots PDF

  • Course Withdrawal Limit

    UNCW CataloguePolicy:

    Excluding course withdrawals due to extenuating circumstances, students are limited to a maximum of 16 hours of full course withdrawals. Partial withdrawals will not be allowed. After the initial 16 credit hour threshold has been met, students will be required to remain in the course and subject to the grade earned at the conclusion of the semester.
    Should extenuating circumstances warrant, the grade of “WF” assigned for course withdrawals after the withdrawal deadline may be changed to a ‘“W.” Documented extenuating circumstances may include: death of an immediate family member; traumatic and unforeseen circumstances that are considered beyond a student’s control; serious emotional instability, physical injury or illness that has resulted in the student’s inability to complete academic responsibilities in a given term. Students should note that poor standing in a course does not constitute an extenuating circumstance in and of itself. Withdrawals due to extenuation circumstances are still subject to all financial aid and SAP rules and calculations.
    It is the student’s responsibility to initiate an appeal for this change by submitting a written request and supporting written documentation. The student must initiate the appeal with the associate dean who oversees the student’s major or University College director, as appropriate. The respective associate dean or University College director may approve or deny this request for a “W.” In cases where the request is denied, the student may submit, within ten regular class days of the dated decision, a written request for consideration with supporting documentation to the Committee on Withdrawal Appeals. Grounds for appeals are limited to substantive new evidence or material procedural irregularity. All decisions made by the Committee on Withdrawal Appeals are final. The written request with supporting documentation must be made as soon as possible after circumstances requiring the withdrawal. At the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “WF” that is not appealed successfully remains a permanent part of the student’s academic record.Withdrawals prior to fall 2014, will not be used towards the 16 credit hour limit.  Only withdrawals during the fall 2014 and subsequent terms will be counted towards the limit.

    Advising Tips:

    • The withdrawal will always show up on the student’s transcript as a “W”, regardless of whether or not it was for extenuating circumstances. To view actual withdrawal credit total check in the Advisor menu of SeaNet under the Fostering Undergraduate Student Success link. See examples below.
    • Explain 16 credit hour withdraw limit policy to students, emphasize that is for their entire time as an undergraduate student at UNCW.
    • Refer students to the Office of Scholarship and Financial Aid to see how dropping or withdrawing a course could impact their financial aid eligibility or scholarships. . For example, some scholarships require students to be enrolled in more than 12 credits.
    • Encourage student to speak with professor to discuss potential success in course.
    • Make sure students are aware of tutorial services, disability services (if applicable) and professor’s office hours for additional support.

    Screen shots:

    From SeaNet>Advisor Menu>Fostering Undergraduate Student Success>Select a Term>Enter Student’s ID
    Example of student with no extenuating withdrawals
    Fuss Page:
    FUSS1
    Example of where a student’s withdrawal was for extenuating circumstances, showing the W on the transcript, but not counting towards the 16 credit hour threshold: 

    FUSS2

    FUSS Page:
    FUSS3
  • Withdrawing From a Course(s) After the Drop/Add Period

    UNCW CataloguePolicy:

    Inclusive of the second through the seventh week of the semester, any student who withdraws from the university or from individual courses will receive a grade of “W” for each course withdrawal.  A grade of “W” will not affect the student’s grade point average. Beginning with the eighth week of the semester, a grade of “WF” will be assigned for each course withdrawal and will count as GPA hours. If a student is suspended after the deadline for withdrawal with a “W,” each instructor shall assign a grade of “WF” or “W” based upon the student’s academic performance prior to the suspension. Excluding course withdrawals due to extenuating circumstances, students are limited to a maximum of 16 hours of full course withdrawals. Partial withdrawals will not be allowed. After the initial 16 credit hour threshold has been met, students will be required to remain in the course and subject to the grade earned at the conclusion of the semester. A student may withdraw from an individual class or classes through the seventh week of classes, via SeaNet or by reporting to the Office of the Registrar before or on the last day for withdrawal, as indicated in the university calendar. Students attending summer sessions need to be cognizant that the withdrawal period in summer may be only one or two days. Therefore, summer school students should carefully note the last day to withdraw from classes as found in the summer school university calendar at www.uncw.edu/reg. Should extenuating circumstances warrant, the grade of “WF” assigned for course withdrawals after the withdrawal deadline may be changed to a ‘“W.” Documented extenuating circumstances may include: death of an immediate family member; traumatic and unforeseen circumstances that are considered beyond a student’s control; serious emotional instability, physical injury or illness that has resulted in the student’s inability to complete academic responsibilities in a given term. Students should note that poor standing in a course does not constitute an extenuating circumstance in and of itself. Withdrawals due to extenuation circumstances are still subject to all financial aid and SAP rules and calculations. It is the student’s responsibility to initiate an appeal for this change by submitting a written request and supporting written documentation. The student must initiate the appeal with the associate dean who oversees the student’s major or University College director, as appropriate. The respective associate dean or University College director may approve or deny this request for a “W.” In cases where the request is denied, the student may submit, within ten regular class days of the dated decision, a written request for consideration with supporting documentation to the Committee on Withdrawal Appeals. Grounds for appeals are limited to substantive new evidence or material procedural irregularity. All decisions made by the Committee on Withdrawal Appeals are final. The written request with supporting documentation must be made as soon as possible after circumstances requiring the withdrawal. At the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “WF” that is not appealed successfully remains a permanent part of the student’s academic record.

    University Calendar:

    Advising Tips:

    • Explain 16 credit hour withdraw limit policy to students.
    • Refer students to the Office of Scholarship and Financial Aid to see how dropping or withdrawing a course could impact their financial aid eligibility or scholarships. . For example, some scholarships require students to be enrolled in more than 12 credits.
    • Encourage student to speak with professor to discuss potential success in course.
    • Make sure students are aware of tutorial services, disability services (if applicable) and professor’s office hours for additional support.
    • Refer to withdrawal limit policy.

    Screen shot:

    Screen2

    Click the drop down menu in the Action column Highlight “Drop through SeaNet” Click the Submit Changes button
  • Withdrawing From a Course(s) After the W Deadline (WF)

    The instructions for withdrawing from a course(s) after the W Deadline (WF) are located at https:/www.uncw.edu/reg/withdrawalinfo.html.

    Withdrawing from a course with a failing grade (WF) can impact a student’s academic career. Academic Advisors must meet with their students to determine the impact of a WF on their student’s academic career. A WF grade is a failing grade that will count in the student’s grade point average as well as toward tuition surcharge. A WF grade appears on the student’s transcript. A student may replace the WF grade by retaking the course. After the student successfully completes the (repeat) course, the new grade will replace the old grade in their GPA and credit hour totals.  However, the WF will still appear on the student’s transcript.

    Earning a WF may affect students in other ways.  Students should research the impact this action may have in other parts of their academic career, such as financial aid eligibility, housing, scholarship eligibility etc.

    To withdraw failing, students must send an email from their UNCW email account to registrar@uncw.edu with the subject "Withdraw Failing."  In the email, students must include the following information:

    1. Name
    2. Student ID number
    3. Course subject, number, section, title, and CRN
    4. Semester
    5. Include this statement: "I have researched the possible impacts of a WF on my record and assume responsibility for all outcomes resulting from this request."

    If the student’s request does not include this information or it is not sent from their UNCW email, the student’s email will be returned for completion.

    University Calendar:

    Advising Tips:

    • Explain 16 credit hour withdraw limit policy to students (W).
    • Refer students to the Office of Scholarship and Financial Aid to see how dropping or withdrawing a course could impact their financial aid eligibility or scholarships. . For example, some scholarships require students to be enrolled in more than 12 credits.
    • Encourage student to speak with professor to discuss potential success in course.
    • Make sure students are aware of tutorial services, disability services (if applicable) and professor’s office hours for additional support.
    • Refer to withdrawal limit policy (W).
  • Withdrawal for Extenuating Circumstances

    A Withdrawal for Extenuating Circumstances is an option for students who are unable to complete their coursework for an academic term due to a situation that may include, but not be limited to:

    • Death of an immediate family member
    • Traumatic and unforeseen circumstances that are considered beyond a student’s control
    • Serious mental health issue that has resulted in the student’s inability to complete academic responsibilities in a given term
    • Physical injury or illness that has resulted in the student’s inability to complete academic responsibilities in a given term

    Steps for applying, FAQs about extenuating circumstances, and forms are found at

    https:/www.uncw.edu/uc/advising/withdrawing-ext.html

    Screen shots:From SeaNet>Advisor Menu>Fostering Undergraduate Student Success>Select a Term>Enter Student’s ID
    Example of where a student’s withdrawal was for extenuating circumstances, showing the W on the transcript, but not counting towards the 16 credit hour threshold:
     
    Withdraw screenshot
    • FUSS Page:
    FUSS screenshot