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Personal Mileage for Non-Employees

Personal Mileage is always going to be a reimbursable expense upon completion of the travel.

Regular Mileage Reimbursement for a Trip

Actual business mileage is calculated for direct mileage between points on the traveler’s itinerary.   Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler’s duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use Mapquest.com to obtain mileage.  Attach the printout to the travel reimbursement. 

How to process on a Paper Travel Reimbursment Form

Mileage should be entered on the paper travel reimbursement form under the section titled Transportation. Within the Transportation column there is a row titled Car which has two blocks that you need to complete the miles that the non-employee drove and the second one is the mileage rate that you would like to reimburse at.

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Mileage Rate

Per the directive from the Office of State Budget and Management, the business standard mileage rate has decreased from 56.5 cents per mile to 56 cents per mile effective January 1, 2014.

Current Mileage Rate

Non Employees

They can be reimbursed up to 56 cents per mile

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