Personal Mileage for Non-Employees
Personal Mileage is always going to be a reimbursable expense upon completion of the travel.
Regular Mileage Reimbursement for a Trip
Actual business mileage is calculated for direct mileage between points on the traveler's itinerary. Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler's duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use Mapquest.com to obtain mileage. Attach the printout to the travel reimbursement.
How to process on a Paper Travel Reimbursement Form
Mileage should be entered on the paper travel reimbursement form under the section titled Transportation. Within the Transportation column there is a row titled Car which has two blocks that you need to complete the miles that the non-employee drove and the second one is the mileage rate that you would like to reimburse at.
The Office of State Budget and Management (OSBM) has modified the personal vehicle mileage reimbursement rates effective January 1, 2017. For round trips per day that do not exceed 100 miles, individuals may be reimbursed up to the current IRS business rate of 53.5 cents per mile (decreased from 54.5 cents in 2016). For round trips exceeding 100 miles per day the first 100 miles will be reimbursed up to 53.5 cents per mile and the additional mileage will be reimbursed at .17 cents per mile.