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Welcome to the Registered Student Organization Guide

Last updated: December 17, 2012

The Registered Student Organization (RSO) Guide is intended as a resource and policy manual for members, officers, and advisors of the University of North Carolina Wilmington RSOs, and for students interested in forming new organizations. The Handbook was developed by professional staff members in the Campus Activities & Involvement Center.

Please direct any comments, questions, and suggestions to the Involvement Center (Room 2029 in the Fisher Student Center, call 910-962-3553, or email activities@uncw.edu).

This document may be updated at any time. Please note the "last updated" notice on the page.

Table of Contents - click on the subtitle to see the section of the guide

Section 1 - Registered Student Organizations at UNCW

• Campus Activities & Involvement Center Mission Statement
• Definition of Registered Student Organization
• Code of Student Life
• Hazing Policy
• Benefits and Privileges of Registered Student Organization
• Classification of Registered Student Organization
• Student Organization Committee (SOC)
  • Committee Membership
  • Operating Rules
  • Awards and Recognition

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Section 2 - Registering and Re-Registering your RSO

• How to Start a New Registered Student Organization
  • Constitution Template
  • Intent to Register Form
• Re-Registering your Registered Student Organization

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Section 3 - Resources

• Button Maker Template
• Copier Use in Involvement Center
• Copies & Printing
• Involvement Center Supplies
• Leadership Resources
• Newsletter
• Postal Services

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Section 4 - Financial Management

• Fundraising
  • Fundraising Permission Form
  • Food Sales Guidelines
  • Raffle Guidelines and Exemption Request Template
• Gifts & Prizes
  • Non-Cash Donation (Gift in Kind) Information
  • Non-Cash Donation (Gift in Kind) Form
  • Prize Award Form
• Managing Your Account
  • Off Campus Accounts
  • Spending Your Organization's Money
  • Tax Exempt Status
  • Tax Identification Number

For more information regarding funding please see SGA's Funding Information Page

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Section 5 - Event Planning

• Campus Life Reservation and Event Services
  • Campus Reservation System
  • Facilities Fee Waiver
  • Road Race Checklist
• Contracts
• Guest Speaker/Performer (Travel Reimbursement)
• Programming
  • CAIC Presentation Resources
    • CAIC Presentation Request Form
  • Event Planning Checklist - Use this checklist when your registered student organization is planning an event.
  • Vendor Sponsorship Agreement Form
• Promotions
  • Campus Calendar

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Section 6 - Advisors and Coaches

• Advisor Resources

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Section 7 - Fraternity & Sorority Life

• Forms, Resources, & Policies

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Section 8 - Sports Club Council

• Sports Club Forms/Manuals

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