University Planning and Quality Council

Minutes

September 21, 2000 Meeting

Members present: Dr. James Leutze, Dr. John Cavanaugh, Timothy Jordan, Ms. Pat Leonard, Dr. Robert Tyndall, Patton McDowell, Dr. Jo Ann Seiple, Mr. Lawrence Clark, Dr. Cathy Barlow, Dr. Neil Hadley, Dr. Terrence Curran, Dr. Denis Carter, Dr. Lynne Snowden, Dr. Richard Veit, Dr. Ronald Sizemore, and Dr. Douglas Smith.

Others attending:
Mark Lanier, Dr. Kenneth Spackman, Ms. Mimi Cunningham, Hal White, Richard Scott, Dr. Paul Hosier, Samuel Connally, Dr. James Dragna, Dr. Kenneth Spackman, Ray Cockrell, Ms. Anne Beach, Ms. Li-Shing Wang, Ms. Mary Forsythe, Ms. Carol Strickland, Charles Sanders, Ms. Sharon Boyd and Robert Fry.

Chancellor Leutze called the meeting to order at 3:30 PM. After calling for questions, the minutes of the June 15, 2000 meeting stood approved as circulated.

Planning Items

Business Affairs Report

Ms. Strickland of Systems and Procedures made a presentation on "e-print." This web-based program allows the university to distribute budget reports electronically. Using this approach significantly reduces printing costs and provides budget managers with reports immediately after the end of a monthly budget cycle. E-print is being implemented in only the FRS and HRS areas at this time. Ms. Boyd informed the Council that implementations are being considered in the SIS area.

Mr. Fry introduced Charles Sanders, Director of Purchasing, who informed the Council about the outcome of a Procurement Card program that was used by several departments during this past year. UNCW implemented this program to make the university purchasing process more efficient and to use less paper when purchasing items under $500.00. Ms. Forsythe and Mr. Scott explained the use of the Procurement Card that will be distributed to departments during the coming months. Budget managers must be aware of their fund balances and must make sure that this new process is not being abused. Mr. Jordan commented on the card and the efficiencies that result from its use. He also talked about its limitations.

General Administration Visit

SACS Self-Study Process

Enrollment Information Survey

Bond

Additional Items

Being no further business, the meeting was adjourned at 5:03 PM.

Next meeting: October 26, 2000, 3:30 PM-5:00 PM in Alderman 215

Minutes submitted by Marguerite L. Chance, September 26, 2000

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Last Updated: October 20, 2000

 


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