University Planning and Quality Council
February 27, 2006
Members Present: Provost Paul Hosier, Dr. Ronald Core, Ms. Pat Leonard, Dr. David Cordle, Mr. Lawrence Clark, Dr. Cathy Barlow, Dr. Virginia Adams, Dr. Stephen Meinhold (for Dr. Robert Roer), Dr. James Dragna, Dr. Mark Galizio, Dr. Tom Schmid, and Mr. William Fleming.
Others Attending: Mr. Max Allen, Ms. Lisa Castellino, Ms. Mimi Cunningham, Ms. Nikki Howard, Ms. Gay Howe, Mr. Mark Lanier, Dr. Mike Walker, Dr. Matt Mayhew, Ms. Kay Ward, and Dr. Kenneth Spackman.
Provost Hosier called the meeting to order at 3:30 pm.
The minutes of the January 30 meeting were approved as distributed on the Web.
Status of UNCW mission statement revision. UNCW's revised mission statement had been scheduled for approval by the Board of Governors in January 2006 as part of the University of North Carolina Long-Range Plan 2006-2011. However, at the request of President Bowles, the Board of Governors adopted a motion at their January 13 meeting that the President work with the chancellors to develop a process and do "a review of campus missions individually and in terms of how they relate to one another." Mark Lanier volunteered to inquire about the timeline for BOG approval of the mission statement revisions UNCW has already submitted.
Strategic issues related to staff planning. Dr. Spackman explained that division requests for staff plans were collected in the context of developing descriptive "strategic resource plans" for UNCW's ten priority progress measures, in order to explicitly link planning to budgeting. He presented an illustrative excerpt from the strategic plan of the University of Illinois Urbana-Champaign, entitled "Resources Plan for Achieving Strategic Goals." The excerpt listed five narrative categories under the heading Human Capital, one of which addressed staffing needs in terms of the total cost estimated per year for five years, the corresponding number of positions planned for each of those years, the link to their strategic goals, and a general description of areas targeted for new staff hires. A second example presented to the Council summarized an existing, descriptive strategic resource plan for UNCW's progress measure on student-faculty ratio that identifies projected numbers of new faculty positions, funding sources, and total cost to achieve the target.
Dr. Spackman distributed a summary of the divisional 5-year staff plan requests in five tables displayed by division: FTE positions by funding source, cost by funding source, FTE positions by year, FTE positions by staff type, and FTE positions by strategic goal. The summary (with additional positions still to be added) showed a need for 316.75 FTE positions over the next five years at a cost of more than $14.4 million.
Questions from various members of the Planning Council elicited these points:
The summaries are backed up by detailed requests that go far beyond merely targeting a given student-staff ratio target. They take into account future enrollment growth, increased faculty size, future space needs and plans, projected operating budgets, etc.
- The requests listed under Chancellor's Office would be more appropriately labeled Chancellor's Division.
- If all the requests were funded, the student-staff ratio would exceed the targeted 10 to 1 and would be 9.6 to 1 already in fall 2006, and 8.9 to 1 in 2010.
- The average increase in UNCW staff personnel, funded from all sources (except contract employees) over the past ten years has been 37.8 new staff per year.
- UNCW has received approximately $1.2 million in state-appropriated enrollment growth funds per year for staff hiring in recent years.
- The staff request summary does not include approximately 18 physical plant staff positions to be funded by building reserves, and additional fee-supported staff in housing and residence life.
- The apparent need, as reflected in the staff request summary, is approximately twice as great as expected new funding is likely to support.
Dr. Core suggested that additional summary tables would be helpful for his analysis: cost per year by division, and cost per strategic goal by division.
The Council's consensus to move forward was to draft, for communication to the Cabinet, a resource plan for progress measure #2 (student-staff ratio) and possibly other progress measures.
The meeting was adjourned at 5:00 pm.
Future Meetings (All meetings in AL 215)
Mar. 23, 2006
Apr. 19, 2006
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Last Updated: March 6, 2006