Related Documents

UNC-GA Response to Legislature (PDF)

Campus Responsibilities (PDF)

Life Cycle (PDF)

CPI Frequently Asked Questions

Who established the specifications?

UNC-GA formed a task group to review desktop and laptop specifications and pursue vendor negotiations for the best prices on a range of desktop and laptop computer configurations intended to meet diverse computing needs while also reducing the total cost of ownership. There are now basic, mid-level and high-end desktop and basic, mid-level, high-end and ultra-portable laptop models available. Each model has a set of customizable options including increased memory and hard drive space.

Will UNCW continue to purchase only from Dell and Apple?

Initially, UNCW will continue to use Dell and Apple as preferred vendors. UNCW consultants are certified to work on this hardware and therefore can fully support each of these platforms.

Once we have an Apple catalog and Macintosh computers can be ordered through U-Shop, Apple purchases will no longer require an exception form. Requisitioners will be notified of this change.

What other vendors participated in the CPI process, and can I purchase from these vendors?

HP and Lenovo also participated in the process. Purchases from these other vendors require the ITSD/UNCW exception process. This process will be part of uShop; however, if your department is not yet on uShop, you will continue to use the existing exception process and form (PDF).

Can I buy a machine that is not on the CPI list?

One goal of the program is to provide enough latitude in the hardware options that only purchases of the standard configurations will occur. Exceptions will be allowed when non-standard configurations are required for special research, teaching or administrative needs. However, the GA requirements state that a university’s total expenditure for exceptions may not exceed 20% of the total of state funds used for PC purchases at that institution.

An exception process must be followed for each non-standard purchase/request. The exception process will be worked through uShop once all departments are fully online. In the meantime, the exception process will be worked through ITSD’s internal process.

What is the process for CPI purchases?

Purchase a Dell or Apple on CPI:

Purchase a HP or Lenovo on CPI internal exception process:

What is the process for exceptions to CPI purchases?

Non-standard computers (including netbooks at this time):

What does this mean for life cycle?

One of the goals of life cycle is to provide a “baseline” computer standard for the campus. While there will be seven Dell models supported by the campus under the new CPI program, there will still be one desktop and two laptop models used as a standard for life cycle replacement. Apple purchases for life cycle will be determined on an individual basis. While there is no exception needed for Apple purchases, requests will be evaluated.

Campus unit representatives will list their requests by high, medium and low priorities. All life cycle computer requests should meet the following criteria:

The campus unit representative will receive a letter of explanation and spreadsheet form to fill out listing priorities, computer types, distribution and removal of life cycle computers.

Yearly, in August, the letter will be sent with any new guidelines and/or the base models listed.

There will be three purchase and distribution cycles each year. These are: early fall semester, end of fall semester and middle of spring semester. Priority 2’s or 3’s will not be purchased until the spring semester cycle.

Unit representatives are encouraged to work with their consultant and others in ITSD as they determine their priorities and model selections.

What does this mean for printers?

At this time there is not a combined pricing initiative structure in place for printers or other equipment.

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