Secure Flight Changes in how you book with US Airlines
Beginning October 30, 2009, we’ll be asking you for a bit more information when you book a reservation. The reason? A new, federally-mandated program called Secure Flight.
Run by the Transportation Security Administration (TSA), Secure Flight requires that we collect each passenger's:
- Full name (as it appears on the government-issued photo ID you travel with)
- Date of birth
- Gender
- TSA-issued Redress Number (if applicable)
According to the TSA, Secure Flight will greatly reduce the number of passengers misidentified as matches to the watch list. Providing the required information will help prevent delays at the airport, particularly for passengers who have names similar to those on the watch list.
For more information or to learn about TSA's privacy policies, including its privacy impact assessment, visit tsa.gov.
Basic Spending Guidelines as of July 1, 2009
New Travel Subsistence Rates as of July 1, 2009
Per the Office of State Budget and Management maximum reimbursable subsistence payments for state employees’ in-state and out-of-state travel have been revised effective July 1, 2009.
The following list details the new rates of subsistence per day for travel related expenses.
In-State Out-of-State
Breakfast $ 7.75 $ 7.75
Lunch $ 10.10 $ 10.10
Dinner $ 17.30 $ 19.65
Lodging (actual, up to) $ 65.90 $78.05
Total $ 101.05 $115.55
New Travel Policies as of July 1, 2009
UNIVERSITY OF NORTH CAROLINA WILMINGTON
TO: All Faculty and Staff
FROM: Charlie Maimone
Vice Chancellor of Business Affairs
DATE: June 16, 2009
SUBJECT: Effective July 1-New Travel Policies for Compliance with NC General Statute §138-6 and Office of State Budget and Management Guidelines.
UNCW has enacted the following policies to meet the travel reimbursement requirements of the Office of State Budget and Management. These guidelines are designed to encourage prompt payment to individuals traveling on state business as well as to limit the State’s outstanding liabilities for expenses older than 30 days.
I encourage you to read the guidelines and to contact the Travel Office if you have any questions concerning changes to our travel policy. The Travel Office is located in Hoggard Hall, Room 149. They can be reached via phone 27504 and by email at gorel@uncw.edu. Thank you for your support and cooperation in this matter
All Travel reimbursements
Travel reimbursements must be received in the Travel Office within 30 calendar days of the return date of the trip, complete with all supporting documentation (approved travel check requests and receipts). The university will not reimburse individuals for travel expenses after the 30 days of the return date of the trip.
Travel reimbursements will not be re-opened for additional payments or changes in funding source once the initial travel reimbursement has been paid. All funding source changes must be made prior to the initial travel reimbursement submission to the Travel Office.
Travel Prepayments
The university’s travel prepayment methods have been revised to assist travelers in making travel related payments and in meeting the prescribed state mandates.
- Registrations can be prepaid directly by the university to the third party requiring the prepayment through a check request or through the traveler’s personal credit card.
- Airfare – The university provides several travel agencies to assist in the purchase of airfare with a direct billing to the university department. The website for preferred travel agencies can be found at http://www.uncw.edu/ba/finance/travel/travel_agency.html. If the traveler chooses to utilize their Corporate American Express card or another personal credit card, transportation charges will be reimbursed upon completion of the trip.
- Lodging deposits - Deposits will be the traveler’s responsibility by securing the arrangements with the traveler’s credit card and will be reimbursed upon completion of the trip.
Travel Advances
The university no longer supports travel advances. The Travel Office staff can assist potential travelers with the applications for the university’s approved corporate travel credit card.
The travel reimbursement policies, forms and instructions can be viewed at http://www.uncw.edu/ba/finance/Travel/index.html.
Maupin Travel has been added as one of UNCW's new preferred travel agencies. They offer you a choice of booking travel on a customized online booking tool (in e-travel) or through one of their experienced travel consultants. To contact Maupin Travel you can call them at 919-821-2146 or toll free at 1-800-786-2738 and email them at UNCW@maupintravel.com The office hours are Monday - Friday from 8:30am to 5:30 pm.
