- The travel authorization form must be completed before the travel takes place
- The travel must be approved by the traveler, budget authority, supervisor, vice chancellor.
- All foreign travel funded by contract and grant funds requires prior approval by the grants officer.
- Federal contracts and grants require the use of U.S. Flag carriers unless otherwise approved by the sponsoring agency.
- Lodging and meal rates for foreign destinations can be obtained from the Department of States webpage.
- A receipt of lodging expenses from a commercial lodging establishment must be presented for reimbursement.
- The travel reimbursement should be completed in U.S. dollars.
- Use the following currency conversion for all receipts http://www.oanda.com/convert/classic
- All travelers should be aware of Academic travel and U. S. Export Controls.
- Out-of-country travelers should have a current visa.
- The U.S. State Department’s maintains a website which includes travel warnings for out-of-country destinations.
- The Center for Disease Control maintains a website which includes health warnings for out
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