UNCW Research Policies & Procedures Inventory
Last updated January 2023
Multiple policies and procedures guide UNCW research, creative, and other sponsored programs activities. To help researchers quickly access this information, this site presents an inventory of and links to this guidance from across campus. We hope you find it useful.
A strong system of policies is essential to clarify university expectations and process for the research community, create operational transparency, consistency and efficiency, and comply with relevant governing policies and statutes. The UNCW Embracing R2 initiative and an external professional review identified several additional policies that are needed to improve UNCW research operations. These policies and information about their development are also identified in the tables.
For questions or further information please contact research@uncw.edu.
POLICIES
| Category | Name | Last Updated | Number | Notes |
| Conduct of Research | ||||
| Serving as a Principal Investigator on Sponsored Projects | Draft | Administrative Review | ||
| Investigator Responsibilities | Oct. 2011 | 09.007 | ||
| Research Misconduct | Dec. 2006 | 03.300 | ||
| Authority to Sign a University Contract | ||||
| Conflicts of Interest Policy or Commitment | Aug. 2018 | 03.230 | ||
| Visiting Scholars Policy | proposed | |||
| Research Compliance | ||||
| Export Control Compliance | Aug. 2017 | 03.370 | ||
| Institutional Review Board Policy | Jan. 2019 | 03.380 | ||
| Institutional Animal Care and Use Committee Policy | Nov. 2021 | 03.390 | ||
| Sponsored Programs - Development and Submission of Proposals | ||||
| Submitting Applications for External Sponsored Programs | Draft | Administrative Review | ||
| Limited Submission Policy | July 2006 | 03.310 | ||
| Debarment and Suspension Policy | proposed | |||
| Program Income | proposed | |||
| Sponsored Programs - Budgeting | ||||
| Allowable Costs | June 2014 | 13.002 | ||
| Facilities and Administration (F&A) Receipts, Allocation, and Expenditures | Apr. 2018 | 05.136 | ||
| Cost-share and Matching Policy | May 2012 | 09.010 | ||
| Institutional Base Salary Policy | Drafting | AARM Leading | ||
| Graduate Compensation Policy | Drafting | Graduate School Leading | ||
| Postdoctoral Compensation Policy | Drafting | Graduate School Leading | ||
| Supplemental Payments for UNCW Employees | Aug. 2017 | 08.135 | ||
| Capital Equipment Purchases on Contracts and Grants Policy | Oct. 2011 | 09.002 | ||
| Grant Buyout Policy for Externally Funded Research and Scholarly Activities | Oct. 2013 | |||
| Sponsored Programs - Award Administration | ||||
| Risk Fund Establishment Policy | Oct. 2011 | 09.008 | ||
| Cost Transfers on Sponsored Projects | Oct. 2011 | 09.009 | ||
| Purchasing Card Transactions on Contracts and Grants Policy | Oct. 2011 | 09.001 | ||
| Sponsored Programs - Award Closeout | ||||
| Delinquent Reports and Deliverables Policy | July 2014 | 13.003 | ||
| Investigator Separation from the University Policy | Oct. 2011 | 09.005 | ||
| Flat Fee Residual Funds Policy | Oct. 2011 | 09.004 | ||
| Technology and Commercialization | ||||
| Intellectual Property Policy | Aug. 2014 | 01.200 | ||
| Copyright Use and Ownership Policy | Aug. 2007 | 01.210 | ||
| Other Commonly Used Policies | ||||
| Institutional Centers and Institutes Policy | Aug. 2007 | 01.210 | ||
PROCEDURES
| Name | Last Updated | Number | Notes |
| IRB SOP 1.1 - 11.1 | Jan. 2019 | |||
| IACUC SOP 5.1, 6.1, 6.2, 6.3, 6.4, 7.1, 7.2 | Nov. 2021 | |||
| Effort Certification Procedure | Dec. 2020 | 08.001 | ||
| F&A Recovery Distribution Process | May. 2019 | |||
| Counting and Reporting Sponsored Projects | Oct. 2022 |
GUIDANCE & RESOURCES
| Name | Last Updated | Number | Notes |
| COI Guidance - What to Disclose | ||||
| Invention Disclosure Form | ||||
| Sponsored Programs Workload and Compensation Guidelines | Nov. 2018 | |||
| Guidance for application of Facilities and Administration Rates | Drafting | |||
| UNCW F&A Rate Agreement Table | Aug. 2018 | |||
| Guidance for Submitting, Routing and Certifying Proposals for Sponsored Programs | Drafting | |||
| Sub-recipient Commitment Form | Sept. 2022 | |||
| Subcontractor Commitment Form | Apr. 2017 | |||
| Determine Sub-recipient or Contractor Involvement | Dec. 2014 | |||
| Sub-recipient or Contractor Decision Tree | Jun. 2017 | |||
| position classification decision tree | Jan. 2021 | |||
| https://uncw.edu/sparc/documents/Toolbox/SPARC-10_form.xlsx | ||||
| Graduate Assistant and Tuition Rates | ||||
| Student Employment Position Classifications (2017-2018) | ||||
| On-Campus vs. Off-Campus Designation | Nov. 2021 | |||
| Data Management Plans | ||||
| Letter of Inquiry Guidance | ||||
| SPARC Toolbox Website (links to many items) | ||||
| Definitions for Research Administration | ||||
| Acronyms |
