Grant Administration

Primary Investigators (PIs)

• Initiates all grant actions through the appropriate administrative unit (their home department, CSE Grant Admin Team or SPARC).
• Ensures expenses are allowable and allocable to grant funding and do not exceed budgeted funds.
• Ensures deliverables and aims are achieved.

CSE Grant Administrators

• Single point of contact for all CSE grant-related inquiries.
• Troubleshoots and resolves complicated grant and systems-related issues (indirect cost calculations, billing errors, allowability questions, hanging encumbrances, detailed balance review).
• Escalates and facilitates issue resolution under timeline constraints.
• Directs PI’s to the correct institutional resources.
• Supports CSE and SPARC staff to meet administrative and compliance objectives.
• Sets up, monitors and reports on college-approved cost-share.
• Sets up, administers and reports on subawards.
• Assists with budget development, grant setup, budget administration and general grant management.
• Reviews and administers supplemental funding from sponsored programs.
• Processes CSE post-doc new hires, renewals, terminations and compensation.

Department Administrators

• Initiates purchasing and travel requests.
• Manages departmental startup and overhead funding.
• Initiates new student hires / temporary hourly employees.

Sponsored Programs Research & Compliance (SPARC)

• Authorized signing authority on behalf of UNCW.
• Ensures compliance with Federal, State, UNCW and Sponsor policies.
• Award, contract and subcontract negotiation.
• Effort reporting.
• Sponsor reporting submissions.

SUBMIT YOUR REQUEST

• Balance Updates
• Budget Revisions
• Cost Reallocations
• New Hires
• Management of Existing Hires
• Supplemental Pay Requests

• Policies & Procedures
  • Effort Reporting Walkthrough
  • Overburden Effort (Supplemental FLAC) Policy & Templates
  • HR Process Timelines
• Helpful Templates
• CSE Research News
• FAQ

• Compensation & Tuition requirements and FAQ for grant-funded GRAs

• Mentoring Plan, Individual Development Plan (IDP), Annual Performance Review, NIH Salary Caps & FA

• CSE Business Team’s central resource hub

Visit the SPARC Researcher Toolbox page

• Budget information (Pay Ranges, Benefits, Tuition, F&A, Travel, Course Buyouts)
• Sponsor-specific guidance (NIH, NSF, DOD)
• Frequently Requested Institutional Information
• Find your SPARC Grant Officer by Department

Visit the UNCW Data Dictionary page

• Banner Account Code & Budget Pool Mapping