| Phase | Action Item | Time | Responsible Person(s) |
|---|---|---|---|
| Formative | Notice of plan to apply for an award – share FOA with CHHS Associate Dean for Research (ADR) | 7-9 months out* | PI to notify ADR and Research Grant Administrator (RGA) |
| Formative | Meet to develop a timeline that includes: draft writing schedule, CHHS mock reviews, editor reviews, budget development, sub-contracts, consultant reviews, deadlines of letters of support, biosketches, etc. All of this is built into the timeline | Within 30 days of declaration of plan to submit | PI, any Co-Is, RGA |
| Formative | Formative mock review of specific aims page | Within 1st 60 days of timeline | Mock Review Panel, PI, any Co-Is |
| Writing | This is where all the in between happens | Mostly PI and research team, also ADR, RGA, Editor, Consultant | |
| Finalization | Editor review | No later than 75 days out from due date | PI, Editor |
| Finalization | Mock review panel to receive revised abstract and specific aims | No later than 60 days out from due date | PI, Mock Review Panel |
| Finalization | Mock review panel to receive and review full grant | No later than 45 days out from due date with expectation that review panel will have 1 week turn around | Mock Review Panel (including ADR), PI |
| Final Few Weeks | Editor to receive final draft for review | 3 weeks before due date with expectation of 1 week turn around on editor review | PI, Editor |
| Final Few Weeks | Final completed grant delivered to pre-award staff. Enter grant with PI, then print for final read through at end of that week. | 8 business days before due date | PI and Co-Is, RGA |
| Final Few Weeks | Grant to UNCW Research (SPARC) 1 week before | <1 week before due date | PI and Co-Is, RGA |
*Ideal situation. Exceptions may be made on case-by-case basis, or for short turn-around RFAs.
Dr. Justine Reel, Associate Dean for Research and Innovation