Housing & Residence Life

Return to Campus FAQs

Questions related to testing:

Why are residents required to have a negative COVID-19 test to return to campus?  One of the best ways to prevent the spread of COVID-19 to reduce its pervasiveness within community. By having all residents tested in a common window of time, we can reduce the number of individuals coming to campus with COVID-19. This reduction will greatly increase the overall health and safety of our residential communities as we start the semester. The decision to take this action was done in consultation with our local health officials.

What is the easiest and smoothest way to return to campus? Having your test completed in advance is the fastest way to return to campus. Those arriving with printed test results will go through our express arrival process, allowing you to submit your results from the comfort of your vehicle. If you are not able to be tested prior to arrival, you can be tested on campus but please be prepared for testing delays. In addition, should you test positive for COVID-19, then you will have to isolate in Galloway Hall or return directly home.

Where can I receive a COVID-19 test? Do you have suggestions on how to request a test? This link provides you options for testing locations by county:  NC DHHS COVID-19: Find My Testing Place. Please clearly articulate to the medical provider that you are required to have a COVID-19 test to return to UNCW to reside in a congregate living environment, even if you are not showing symptoms or have not been directly exposed to someone infected.

Do I need a particular type of COVID-19 test? We will accept results from a PCR test or an antigen test.

Do I have to bring a paper copy of my test results? Can test results be mailed, faxed or emailed? At this time, we will only accept results in person through the Move-In process. We will not be able to accept results in another method.

What should I do if my test results arrived electronically after I was able to print it? If your test results arrived electronically after your opportunity to print them, please go through the drive-through Express Arrival Process detailed below. Please do your best to arrive with a printed test result as an electronic record will result in delays for you and other residents.

Was there a change in the number of days between testing and arriving? Yes, originally, we requested a test occur within 3 days of arrival to campus. However, we now will accept tests taken up to 5 days before arrival to UNCW. The decision to allow for 5 days was done in consultation with and the support of our local health officials and will help you be successful in both scheduling a test and receiving the test results back before returning to campus.

Do I need a COVID-19 test if I already tested positive with COVID-19? You will not need to be re-tested if you tested positive for COVID-19 within the last 90 days. Instead, you will need to bring a paper copy of your latest positive test result. If your positive test was greater than 90 days or you do not have any documentation of the positive test, then you will need to be re-tested. In addition, you should not arrive if you had a recent test and are still under direction to quarantine or isolate.

What should I do if I tested positive for COVID-19? If you test positive before returning to campus, you need to stay home until released from isolation. If you have been quarantined due to a close contact, you need to stay home until you complete your quarantine period. In either situation, you should also notify us at coronavirus@uncw.edu so we are aware and know when you will arrive later.

 

Questions Related to Arriving to Campus

When can Freshman arrive at UNCW? How do I sign up for an arrival window?

Residents are able to arrive between 10 a.m. and 6 p.m. on Friday, January 15, Saturday, January 16 and Tuesday, January 19. Students must select a two-hour arrival window. You can sign-up for your arrival window using our Resident Return Signup. This is a block of time in which you intend to arrive to UNCW and is not a Move-In time limit. Please arrive between the start and the end of your arrival window, although you can arrive up to 15 minutes before your selected time.

What do I need to write on my test results form? Please write your 850 number and your residence hall address (ex: Belk Hall 101) on the printed test result. This will greatly expedite the process for you and your peers.

Can I arrive on January 17 or 18? If you arrive on either of those days, you will not be cleared to move into the residence halls and should not attempt to do so. Students living in apartments should also not arrive or enter on these days. Any student found living in the halls having not been previously cleared will be escorted out and will be referred to the Office of The Dean of Students for a potential violation of our student Code of Conduct. Please understand that if you arrive on January 17 or January 18 you will need to either return home or rent a hotel room at your expense until you can be cleared by the Student Health Center on January 19.

Where will I go if I am arriving with a test result? What will the process be? Residents arriving with a test result will participate in a drive-through Express Arrival Process. You should enter campus on Hurst Drive and take a right to enter Lot 1A (Hamilton Lot). There you will be directed into one of 4 lanes where we will collect your test results and provide you with a wristband that must be worn until January 22. Please note that if your arrival group has more than one car, only the resident’s car should enter parking lot 1A (Hamilton Lot).

What if I arrive with electronic test results? Students that arrive with only electronic test results will be accommodated in the express process but should anticipate additional delays.

Where will I go if I arrive needing a test? What will the testing process be? If you were unable to be tested in advance, the university will provide you a rapid test, but the process may be time consuming, so you may need to be patient upon your arrival. Residents needing a test should drive directly to the Visitor Parking Lot M located off Riegel Road. You should walk to the Burney Center. There you fill out a test form, be tested, and wait until your test has been processed. Once you are tested, we expect that you may have your result within 45 minutes, but this could be lengthened based on higher-than-expected testing need. Residents with a negative test result will be given a wristband that must be worn until January 22. If your test result is positive, you will move to Galloway Hall or return home until you are released from isolation. Anyone who has accompanied you to campus will need to wait in their car until this process is complete. Again, they should be patient as this process could take some time.

When can non-Freshman residents of the Seahawks and University Suites arrive? The Seahawks and University Suites do not close over the break, so you may return to campus whenever you are ready to return and stay at UNCW. You must provide a test result to the Student Health Center desk. The SHC will accept results Monday through Friday from 9 a.m. through 4 p.m. between January 4 and January 14. Seahawk or University Suites residents planning to arrive January 15, 16 or 19 should sign up for an arrival time and participate in the Return to Campus process.

Can freshmen who live in the Seahawks/Suites return to campus prior to January 15? Freshmen in the Seahawks and University Suites are requested to participate in the Residence Hall Return to Campus process. However, if you need to arrive earlier, you may return between January 11 and 14 by providing your printed test results directly to the Student Health Center between the hours of 9 a.m. through 4 p.m. You will need to use your room key to enter your building until your card activates on January 15.

 

Questions Related to Moving-In

Will I be permitted into my residence hall without a wristband? When should I wear it and for how long? Residents will not be permitted to enter on-campus housing without wearing a wristband. Residents found without a wristband will be required to leave until they have received it. Residents arriving on January 15, 16 or 19 will be issued a wristband to immediately start wearing. Seahawk and University Suites arriving between January 11 and 14 will also be issued wristbands to immediately start wearing. Students providing test results before January 11 may be provided a wristband to start wearing on January 11. The wristband will need to be worn until January 22.

Will I need a new HRL ID sticker? Every residence hall will have new ID stickers due to the large movement of residents in the fall. Residents will need the new ID sticker to enter the building. During Move-In, show your wristband when you first enter, and staff will provide you with your new sticker. Residents in Seahawks and University Suites do not have new stickers.

Where will I be allowed to park during Move-In? Residents will need to park in regularly designated parking spaces. Loading and unloading will need to occur from your parking space.  You will not be permitted onto sidewalks to get closer to the halls, so please pack efficiently as there will be a limited number of Move-In bins available.

Can I bring family and friends to join me in my return? Based on the current climate, it would be best for the fewest number of people to come to campus. If you are able to return to campus on your own, we encourage you to do so. If you need extra help or are doing a full move back to campus, we request you have no more than two friends or family members help with moving items into the hall. The two helpers should leave after one hour of your arrival at the residence hall.

What are the expectations of residents and helpers during Move-In? Residents may have up to two people help with moving items into the hall. The two helpers should leave after one hour of your arrival at the residence hall. Everyone must remain masked at all times within the residence hall. Helpers should conduct a health screening before departing for UNCW and stay home if any health concerns are noticed.

What will happen if I return to the Seahawks/University Suites without submitting a test result or wearing a wristband? Any student found living on campus not previously cleared by the Student Health Center will be escorted out and will be referred to the Office of The Dean of Students for a potential violation of our student Code of Conduct.

What do I do if I lose or completely damage my wristband? If you lose your wristband, you will need to contact and work with the Student Health Center to obtain a replacement.

 


 

Dear Resident Student,

This email contains updated information on the return-to-campus plan. In addition, it contains new information you will need for your day of arrival. Please carefully read this and all future correspondence. As we have all  experienced, the pandemic situation remains fluid and the plans may change.

We have worked closely with our regional health department officials in planning your spring return to campus. The efforts regarding testing, our policies, and each person following the 3Ws are the best way to mitigate risks and keep yourselves, your family, and your friends safer. Following these procedures and getting tested before arrival will also help ensure that we can successfully complete the spring semester.

 

Return to the Residence Halls Sign-up Dates

Students are able to move-in to their residence halls between 10 a.m. and 6 p.m. on Friday, January 15, Saturday, January 16, and Tuesday, January 19. Students will use signup genius to schedule a two-hour block of time to arrive. If you have not already done so please sign up here:

https://www.signupgenius.com/go/uncwresidentreturn

 

Students in Apartments/Suites who remained on-campus or returned early

Students living in any of the Seahawk Apartments or University Suites can arrive anytime up to January 14 during regular student health center hours to be cleared. If returning to campus you must go to the health center first and may not enter the halls until cleared and you receive a wristband.  If this process is not completed by January 14, you must sign-up for a time on January 15, 16, or 19 using the link above.

 

Test Guidelines and Instructions

All residential students must show proof of a negative COVID-19 test (PCR or antigen) with the test administered within 5 days of your return to campus. Please note that this is longer than the 72 hours previously provided. Students will need to bring a paper copy of the test results with them to campus. Please write your 850 number and your residence hall name and room number onto the printed test result (example Belk Hall, room 111).

The decision to allow for 5 days was done in consultation with and the approval of our local health officials, and the recognition that 72 hours may be more difficult as we get closer to the start of classes across the state. This link provides you options for testing locations by county:  NC DHHS COVID-19: Find My Testing Place 

When you schedule a time with your health provider or local CVS/Walgreens, please tell them that you are mandated to be tested prior to returning to the university to live in congregate housing. Having your test completed in advance is the fastest way to move back into the halls and ensure that you are cleared to move in when you arrive. If you are not able to be tested at home prior to arrival, you can be tested on campus. Please be prepared for testing delays and if, for any reason you test positive, you will have to move into Galloway Hall or return home. If you have tested positive in the last 90 days, you will not need to be re-tested, but you will need to bring a paper copy of your positive test results.

If you test positive before returning to campus, you need to stay home until release from isolation and you need to notify us at coronavirus@uncw.edu. If you have been quarantined due to a close contact, you need to stay home until you complete your quarantine period.

 

Returning to Campus Instructions

What to do if I have a test result?   If you have your negative results in hand (taken less than 5 days prior) or a paper copy of your positive test (less than 90 days old & recovered) you may participate in the drive-through express process.

  1. Arrive on-campus no more than 15 minutes before your sign-up time block. You can arrive any time during that time block.
  2. Arrive at parking lot 1A (Hamilton Lot) on the Hurst Drive entrance. This is the large parking lot at the front of the campus just south of the Trask parking lots and across from the track.
  3. You will be directed to one of 4 lanes by volunteers, where we will collect your test results and provide you with a wristband. You must wear that wristband until January 22. It is your pass to enter the halls.  Without a band you may not enter.
  4. If more than one car is in your arrival group, only the car with the student should enter the parking lot express process.
  5. Please be sure to wear a face covering once you enter the parking lot.

 

What to do if I need to be tested onsite?  If you were unable to be tested in advance, please note that you will need to be patient upon your arrival. The university will provide you a rapid test, but the process may be time consuming. 

  1. Arrive on-campus no more than 15 minutes before your sign-up time block. Drive directly to the Visitor parking lot M located off Riegel Road.
  2. Please walk to the Burney Center. There you will be asked to fill out a brief form, will be tested, and then will wait in Burney until your test has been processed. Once you are tested, we expect that you will have your result within 45 minutes. There will be staff directing you once you arrive.
  3. Once your test has been processed, you will be given your results. If the result is negative, you will be given a wristband you must wear this until January 22.
  4. If your test result is positive, you will move to Galloway Hall or go home until you are released from isolation.
  5. Anyone who has accompanied you to campus will need to wait in their car until this process is complete. Again, they should be patient as this process could take some time.

 

Arriving At My Residence Hall

Students without wristbands are not permitted into the residence halls. Doing so is a violation of the Code of Student Conduct and may result in disciplinary action. Students living in first year halls will arrive and go to the front desk where they will be provided a new ID sticker.

Park in regular designated parking spaces. Loading and unloading will need to occur from your parking space. You will not be permitted onto sidewalks to get closer to the halls, so please pack efficiently. A limited number of bins will be available. You may have up to two people assist you with moving items into the hall. Everyone must remain masked at all times. The two people helping you move are asked to leave after one hour after your arrival at the residence hall.

 

International Students who are returning from abroad (international destinations)

Please communicate your arrival plans directly with your advisor in the office of International Student Services. That office will advise you.

 

Don’t Arrive on January 17 or January 18

If you arrive on either of those days, you will not be cleared to move into the residence halls. Students living in apartments should also not arrive or enter the halls without being cleared by the Student Health Center.  Any student found living in the halls having not been previously cleared will be escorted out and will be referred to the Office of The Dean of Students for a violation of our Student Code of Conduct.

If you arrive on January 17 or January 18, you will need to rent a hotel room at your expense and until you can be cleared by the Student Health Center.

 

Thank you

This past fall was a challenge for everyone in our nation. Although we had our share of difficulties, in the end, we navigated the semester and we enter this spring with the same level of determination.  We recognize, however, that our ability to keep our community safe through the spring will be a result of the individual actions each student takes every day. We believe that we can do this together. It will be important to continue to Wash Our Hands, Maintain Social Distances and always Wear Face Coverings. There is light at the end of the tunnel. As the university receives information about vaccinations, we will share that information with you. Until then, let’s push forward together while also staying safe.

 

Go Seahawks!

Katrin Wesner-Harts, EdD                                                            

Interim Assistant Vice Chancellor of Student Affairs

 

Peter Groenendyk

Director of Housing and Residence Life