Fixed Assets

State owned property includes property that is:

• In the possession of the State of North Carolina
• Purchased with state funds
• Donated to the state
• Purchased with other funds that give ownership of the property to the state

• University equipment to be tracked in Banner as a Fixed Asset is $5000.
• Computers (PC's, laptops, and servers) that fall below $5000 are no longer tracked by Fixed Assets, but are tracked by ITSD.
• See Equipment tab for more information.

A Movable Equipment Form must be submitted to Fixed Assets during any of the following instances:

• Transferred between UNCW departments.
• Traded-in with proper authorization from Surplus (include in new purchase order remarks).
• Transferred-out to another university or institution.
• Exchanged or returned to vendor after asset is tagged.
• Cannibalized or used for spare parts.
• Destroyed by fire, water, or other accident.
• Asset is stolen (include Police Report).
• Item is Lost/Missing (include Police Report).

The Equipment Temporary Check-Out List form records the temporary removal of University equipment from its normally assigned campus department or an assigned university employee due to:

• Loan to another university department or activity
• Off-campus work on a University assignment by other university employees
• Repair at an on-campus or off-campus location

Visit the Controller's Website for the EQUIPMENT TEMPORARY CHECK-OUT LIST FORM

Count on the Fixed Assets office to help you obtain:

• Correct account codes
• Asset reports by department, building or location in preparations for departmental moves
• Information on stolen assets for police identification
• Custodian identification for assets
• Answers to questions about University policy and procedures for Fixed Assets

Helpful Tools

Our training PowerPoint for the Fixed Assets course in Percipio may answer some of those lingering questions. Fixed Assets Training (ACT304)

Equipment Account Codes

We maintain an updated equipment account code listing including new accounts for federally procured property. Visit our Equipment page for account codes and more.

Fixed Assets Tips

Use our Fixed Assets Tip Sheet (PDF) for a quick reference guide for Banner Fixed Asset searches, Account Code tips and more.