Office of the Controller

University Deadlines for Year-End Close

Annually Departments across campus must coordinate with the Controller’s Office to close certain transactions for the current Fiscal Year.  Below are listed closing dates for the Controller's Office and Cashier's Office. At the bottom of this page are links back to the Finance and Purchasing Year End for your convenience.

Controller's Department

FY 2018 Year End Deadlines - Updated as of 3/13/2018

Purchased Agency Airfare, Enterprise Car Rental and Local Lodging

Airfare to be paid from FY2018 must be posted to UNCW credit card by Thursday, June 21st.  Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.

Visa Travel Card

Purchases posted by Bank of America by 5:00 pm on Thursday, June 21st will be paid from FY2018. Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.

Travel Reimbursements

Travel reimbursements to be paid from FY2018 must be submitted and approved in the Chrome River by 10:45 am on Friday, June 15th. Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.

Check Requests

All electronic AP check requests to be paid from FY2018 must be submitted and approved in Chrome River by 10:45 am on Friday, June 15th.  Direct questions to Sandy Gladden at gladdens@uncw.edu or ext. 24217.

uShop Invoices

All uShop invoices to be paid from FY2018 funds must be sent to the AP Inbox accountspayable@uncw.edu by 10:45 am on Friday, June 15th.  All receiving must also be completed in uShop.  Direct questions to Cathy Daniels at danielsca@uncw.edu or ext. 23645.

Journal Entries

Journal entries (electronic and hard copies with backup) that cross funds (i.e. between general and non-general funds) must be received in General Accounting by 5 pm on Monday, June 25th.  Journal entries that don’t cross funds must be received by 5 pm on Tuesday, June 26th Direct questions to Becky Heins at heinsr@uncw.edu or ext. 27423 or Hollie Ransom at ransomh@uncw.edu or ext. 23150.

Decentralized feeds

Last day for Auxiliary feeds such as printing, postal, ARAMARK to post will be Thursday, June 21st.    

Interdepartmental Invoices (IDI’s)

All Interdepartmental invoices (all copies) to be paid from FY2018 must be received in General Accounting by 5 pm on Monday, June 18th.  Direct questions to Becky Heins at heinsr@uncw.edu or ext. 27423 or Hollie Ransom at ransomh@uncw.edu or ext. 23150.

Change funds, Petty Cash funds and Mission funds

Change fund, Petty Cash funds and Mission funds must be turned into General Accounting by 5 pm on Monday, June 18th.  Direct questions to Andrew Savage at savagea@uncw.edu or ext. 23148 or Hollie Ransom at ransomh@uncw.edu or ext. 23150.

Petty Cash Reimbursements

Student petty cash reimbursements under $50 to be paid from FY2018 must be received in the Cashier's Office by 4:00 pm on Thursday, June 21st Direct questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164 or Shawndra Kelly at kellysk@uncw.edu or ext. 22295.  Student Petty Cash reimbursements over $50 and all employee Petty Cash reimbursements must follow the Check Request guidelines above.

Departmental Deposits

All cash and checks to be deposited in FY2018 must be submitted with your deposit transmittal to the Cashier's by 2:00 pm on Tuesday, June 26th.  Direct questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164 or Shawndra Kelly at kellysk@uncw.edu or ext. 22295.

External Invoices

All external invoices for FY2018 must be submitted to the Billing Department by 12:00 noon on Monday, June 25th This includes all invoices that are for services rendered and/or products provided through June 30, 2018. Direct questions to Marcia White at whiteme@uncw.edu or ext. 22190 or Amy Coker at cokera@uncw.edu or ext. 22526.

 

Finance Year End

 Purchasing Year End