05.109 Student Debt Collections

Vice Chancellor for Business Affairs

Updated July 1, 2006 supersedes former Administration Policy No. ACG1.80, “Student Debt Collections”; Updated November 1, 1993; Effective June 15, 1986;

Generally Accepted Accounting Principles and University Business Practices

Student Debt Collections Procedure

Accounting Department

Policy Details:

1. Purpose

   Explains university policies and procedures regarding student debt collection.

2. Scope

   Applies to all university departments seeking student debt collection services.

3. Policy

   The University Accounting Department will aid billing departments in collecting student debts. Each department head who wishes to use the Accounting Department for collection purposes must formulate collection procedures with the assistance and approval of the Comptroller. Each department using the Accounting Department for collection purposes must file a written statement of their collection procedures with the Comptroller. Minimum requirements for these procedures are as follows:

   1. Evidence of debt must be documented in writing.

   2. At least two written notices of debt must be forwarded to the debtor's last known address. One of these notices should be forwarded to the student's permanent mailing address.