seahawk in front of Hoggard Hall

Travel News


Change in Check Run Dates for November and December!

Due to the Thanksgiving holiday, the Accounts Payable and Travel Check run on Wednesday, November 26th (Thanksgiving) has been rescheduled for Tuesday, November 25th. The deadline for AP check request and Travel Reimbursements has been moved up to Thursday, November 20th at 10:00 AM.

With the University being closed for the Winter holiday, the last check run for December is scheduled for December 17th. The deadline for the AP check run will be Friday December, 12th at 10:00AM.

For any questions, please contact Laura Gore at .


The Travel Office Has Moved!

The Travel Office has moved to Hoggard Hall Room 145. Please stop by and see us at our new location. Our phone numbers and box number remain the same. The new fax number is 962-7006.

Sandy Gladden is located in 145D

Jan Limpert is located in 145F

Laura Gore is located in 146

Register Now for Travel Cardholder and Travel Card Admin Training!

To learn about your responsibilities as a Travel Card Admin, you can sign up for one of the Travel Card Admin classes offered by the Travel Office. Or, if you are a Travel Cardholder, you can sign up for a class on how to use the Travel Card and what it can be used to purchase.

For registration assistance, please follow instructions found here.

Classes for Travel Card Admin Training are offered:

Jan 27th 9am-11am
Feb 23rd 10am-12pm
Mar 24th 9am-11am

Classes for Travel Cardholder training are offered:

Jan 20th 1pm-2-pm
Feb 4th 10am-11am
Mar 2nd 1pm-2pm

To sign up for one of the classes listed above, contact Laura Gore in the Travel Office at or by phone at (910) 962-3076 or Sandy Gladden at or by phone at (910) 962-4217.

Compare Enterprise Rental Car Cost VS. Personal Vehicle Mileage Cost.

Enterprise has provided a mileage calculator to determine when it is best for your budget to rent a car or use a personal vehicle. Click the link below to compare your next trip.

Enterprise Mileage Calculator


Visa Travel Card Deadlines for 2014




Cycle Date Modification Cut Off Date Statements & Receipts Due to Travel Office
January 12/16 - 1/15 Jan 24 Jan 30
February 1/16 - 2/15 Feb 25 March 3
March 2/16 - 3/15 March 24 March 31
April 3/16 - 4/15 April 24 April 30
May 4/16 - 5/15 May 23 May 30
June 5/16 - 6/15 June 24 June 27
JUX 6/16 - 7/15 June 24 June 27
July 6/16 - 7/15 July 24 July 30
August 7/16 - 8/15 Aug 22 Aug 29
September 8/16 - 9/15 Sep 24 Sep 30
October 9/16 - 10/15 Oct 24 Oct 30
November 10/16-11/15 Nov 24 Dec 1
December 11/16-12/15 Dec 19 Jan 6


Decrease in Mileage Rate as of January 1

Per the directive from the Office of State Budget and Management, the business standard mileage rate has decreased from 56.5 cents per mile to 56 cents per mile effective January 1, 2014. If you have any specific questions regarding these changes, please contact the Travel Office Manager, Laura Gore, at ext. 27504.


Additional Information Sessions Offered for Reserving Vehicles with Enterprise.

The Travel Office along with Enterprise will be holding information sessions on the new process for reserving vehicles using Enterprise. We look forward to seeing you there!

  • Thursday, January 16th at 10:00 am in Hoggard Hall 249
  • Tuesday, January 28th at 11:00 am in Hoggard Hall 249
  • Wednesday, February 12th at 10:00 am in Hoggard Hall 249
  • Monday, February 24th at 9:00 am in Hoggard Hall 249

If you are unable to attend this is the power point that will be presented.

Frequently Asked Question for Enterprise Rent-A-Car

UNCW and Enterprise Join together to offer UNCW Employees a New Direct Bill for Reserving Vehicles with Enterprise

We are happy to announce that as of November 1st Enterprise joins UNCW to provide car rentals for UNCW employee travel.  It’s easy!  

  • To reserve a car for UNCW travel, call Enterprise at 910-397-9110 or use the online booking tool :


Eaton Plaza- in front of James Hall

Lot behind Cameron Hall

Lot F – in Front of DePaolo Hall

Small Lot beside Education Building

Small Lot behind Warwick Center

Lot T – behind McNeill Hall

  • To return a car, call Enterprise and tell them you are back and the car is ready to be picked up.
  • No out of pocket expenses.  The expense of the car will be charged directly to UNCW
  • For complete procedures please visit the Travel Office Website under Employee Rental Car.
  • Information sessions will be held
  • If you prefer to drive your personal car the reimbursement rate will now be 56 cents per mile.

The cost to rent the cars is listed below.    Additional cars/prices available on our rental car page.


Daily Rate













Travel Rate Change Effective July 1, 2013

Per the Office of State Budget and Management maximum reimbursable subsistence payments for state employees’ in-state and out-of-state travel have been revised effective July 1, 2013.

The following list details the new rates of subsistence per day for travel related expenses.

  In State Out Of State





UNC Wilmington | 601 S. College Road, Wilmington NC 28403 | 910.962.3000 | About this Site | Copyright Notice | Feedback | Page maintained by:  L. Gore [ gorel AT uncw DOT edu ]