seahawk in front of Hoggard Hall

Important Dates

  • Check Run for the week of November 25th will be moved to Tuesday November 24th. Deadline to submit travel will be Friday November 20th 10:00 AM
  • Check Run for the week of December 23rd will be moved to Monday December 21st. Deadline to submit travel will be Thursday December 17th 10:00 AM.
  • Deadline for travel check run is Friday at 10:45 a.m. for a check/direct deposit the following Friday.



Travel News


Check Run Dates For the Holidays

Due to the Holdiays, the check run for the week of November 25th will be moved to Tuesday, Novmber 24th. The deadline to submit travel for reimbursement for this check run is Friday, November 20th at 10:00AM. The check run for the week of December 25th will be moved to Monday, December 21st, which will be the last check run in 2015. The deadline to submit travel for reimbursement for this check run is Thursday, December 17th at 10:00AM. Please contact Laura Gore if there are any questions about these changes.


Travel Rate Change Effective July 1, 2015

Per the Office of State Budget and Management maximum reimbursable subsistence payments for state employees’ in-state and out-of-state travel have been revised effective July 1, 2015

The following list details the new rates of subsistence per day for travel related expenses.

  In State Out Of State

Increase in Mileage Rate as of January1

Effective January 1, 2015, The Internal Revenue Service (IRS) is increasing the business standard mileage rate from 56 cents per mile to 57.5 cents per mile. The Office of State Budget and Management is adjusting the allowable rate of reimbursement for travel by officers and employees to the new IRS mileage rate of 57.5 cents per mile.

If you have any specific questions regarding these changes, please contact the Disbursements Manager, Laura Gore, at ext. 23076


Register Now for Travel Cardholder and Travel Card Admin Training!

To learn about your responsibilities as a Travel Card Admin, you can sign up for one of the Travel Card Admin classes offered by the Travel Office. Or, if you are a Travel Cardholder, you can sign up for a class on how to use the Travel Card and what it can be used to purchase. All Card Holders and Card Admins must attend Travel Card Training before the card will be issued to the Card Holder.

To register for the Card Holder and Card Admin training session, please follow instructions found here. This link will bring you to the Finance Training registration site.

Classes for Travel Card Admin Training are offered:

Nov 19th 2:00PM-4:00PM
Dec 15th 9:00AM-11:00AM
Jan 26th 9:00AM-11:00AM
Feb 16th 10:00AM-12:00PM
Mar 17th 10:00AM-12:00PM

Classes for Travel Cardholder training are offered:

Dec 3rd 2:00PM-3:00PM
Jan 12th 9:00AM-10:00AM
Feb 4th 1:00PM-2:00PM
Mar 8th 1:00PM-2:00PM


Compare Enterprise Rental Car Cost VS. Personal Vehicle Mileage Cost

Enterprise has provided a mileage calculator to determine when it is best for your budget to rent a car or use a personal vehicle. Click the link below to compare your next trip.

Enterprise Mileage Calculator


Visa Travel Card Deadlines for 2016




Cycle Date Modification Cut Off Date Statements & Receipts Due to Travel Office
November 2015 10/16-11/15 Nov 24 Dec 1
December 2015 11/16 -12/15 Dec 18 Jan 6
January 12/16 - 1/15 Jan 21 Jan 29
February 1/16 -2/15 Feb 22 Feb 29
March 2/16 - 3/15 Mar 22 Mar 30
April 3/16 - 4/15 Apr 22 Apr 29
May 4/16 - 5/15 May 23 May 31
June 5/16 -6/15 June 23 June 27


End of Fiscal


6/15-7/15 June 24 June 29
July 6/16-7/15 July 22 July 30
August 7/15-8/15 Aug 22 Aug 30
September 8/16-9/15 Sept 22 Sept 29
October 9/16-10/15 Oct 21 Oct 28
November 10/16-11/15 Nov 22 Nov 29
December 11/16-12/16 Dec 22 Jan 4


UNCW and Enterprise Join together to offer UNCW Employees a Direct Bill for Reserving Vehicles with Enterprise

Enterprise joins UNCW to provide car rentals for UNCW employee travel.  It’s easy!  

Eaton Plaza- in front of James Hall

Lot behind Cameron Hall

Lot F – in Front of DePaolo Hall

Small Lot beside Education Building

Small Lot behind Warwick Center


Lot Q Westside of Cultural Arts Bldg


  • To return a car, call Enterprise and tell them you are back and the car is ready to be picked up.
  • No out of pocket expenses.  The expense of the car will be charged directly to UNCW
  • For complete procedures please visit the Travel Office Website under Employee Rental Car.
  • If you prefer to drive your personal car the reimbursement rate will now be 57.5 cents per mile.

The cost to rent the cars is listed below.    Additional cars/prices available on our rental car page.


Daily Rate












UNC Wilmington | 601 S. College Road, Wilmington NC 28403 | 910.962.3000 | About this Site | Copyright Notice | Feedback | Page maintained by:  L. Gore [ gorel AT uncw DOT edu ]