Purchasing Services

FY '17 Year-End Purchasing Guide

Recommended Order Dates

The ordering deadlines below are recommended for having items received, inspected and invoiced by the Year-End Deadline of June 16th.  For questions or assistance, call Purchasing @ 2-3158.
Printable (PDF)
Commodity Category Inspection Required/Value Including but not limited to: Lead Time for orders Order "By" Date
Shop / Lab /Training Equipment
Automotive and Body Shop Equipment Over $5000 Alignment / Brake Equipment / Spray Booths / Test Equipment / Dyno / Hydraulic lifts / Compressors 4 weeks 5-May
HVAC / Hydraulic / Pneumatic / Weight Training Equipment Over $5000 HVAC / Hydraulic / Pneumatic / Training Equipment 6 weeks for HVAC 21-Apr
Air Compressors Over $5000 Potable and Stationary 4-6 weeks 21-Apr
Machine Shop Equipment Over $5000 Lathes / Milling / Drill Press / Grinders / Measuring Equipment /Conveyors 6 weeks 21-Apr
Generators - Gas / Diesel / Electric Over $5000 Portable / Stationary 8-12 weeks 10-Mar
Welding Shop Equipment Over $5000 Stick / Mig /TIG / Booths / Virtual Reality / Hoods 4 weeks 5-May
Lab Equipment Over $5000 Medical / Dental / EMS / School / Shop up to 12 weeks 10-Mar
Other Related Shop Equipment Over $5000 Uncategorized or Miscellaneous equipment 4 weeks 5-May
Vehicles/ Outdoor Power Equipment
On Road Vehicles All Car's/Trucks/Vans/SUVs 12-16 weeks 24-Feb
Off Road Vehicles Over $5000 Golf Carts / GEM Cars / Gators / Mules / Power Sweepers 8-10 weeks 24-Mar
Lift equipment All Fork Trucks / Boom trucks / Scissors Lifts 8 weeks 7-Apr
Trailers Over $10,000 10,000 Open / Enclosed / Flatbed 7 weeks 21-Apr
Marine equipment Over $10,000 Boats / Outboard Motors / Trailers
Licensed Vehicles (Non-Central Motor Fleet) Over $10,000 Any Customized Chassis / Bomb trucks / BATmobile / Campus Busses / Enclosed Trailers /Emergency equipment 12-16 weeks 24-Feb
Diesel or Gasoline powered equipment Over $5000 Any equipment powered by Diesel or Gasoline motor, including Marine 8-10 weeks 24-Mar
Agriculture / Lawn / Farm Equipment Over $5000 Tractors / Mowers / Trailers / Implements 8-10 weeks 24-Mar
Building / Facility Equipment
Audio-Visual equipment Over $10,000 Sound system / Security systems / Projector systems / Video systems, or components of these systems 6-8 weeks 7-Apr
Audio-Visual Equipmnent with Installation Over $10,000 Sound system / Security systems / Projector systems / Video systems, or components including installation 10-12 weeks 10-Mar
Appliances Over $10,000 Dishwasher / Washer / Dryer / Refrigeration / Chillers /Ovens/Mixers/Warmers/Freezers
Auditorium Seating Over $10,000 With or without note-taking attachment 10 weeks 24-Mar
Bleachers ** All Indoor / Outdoor / Portable
Carpet and Flooring (Wood or Tile) Over $10,000 Carpet / Ceramic Tile / Vinyl Tile / Hardwood / VCT / LVT 5 - 6 weeks 21-Apr
Library Detection Systems All Security systems
Filing Systems Over $10,000 Automated / Stationary 8 weeks 7-Apr
Furniture Over $10,000 Office / Classroom / Hospital / Library / Lab / Dormitory 8 weeks 7-Apr
Fencing All PVC / Chain link / Iron
Laundry and Dry Cleaning Equipment Over $10,000 Washers / dryers / steam presses and other cleaning equipment 8-10 weeks 24-Mar
Cosmetology / Barber Equipment All Chairs / Sinks / Cabinetry / Mirrors / Massage tables / Facial or Manicure Chairs, and related equipment
Lockers Over $10,000 Wall Mount / Free Standing 8 weeks 7-Apr
Panel Wall Divider (Cubicles) All Freestanding / Fixed 8 weeks 7-Apr
Stage Curtains Over $10,000 Retractable or permanently fixed 10-12 weeks 10-Mar
Window / Wall treatments and Blinds Over $10,000 Curtains / Shades, Sun Screens / Blinds / Drapes 8 weeks 7-Apr
Modular Storage Buildings / Greenhouses ** All If foundation or structural assembly is not required
Items on State Term Contract not listed above All If total P.O. value greater than $10,000 (exclusive of installation).
Software/Subscription services/SAAS
Software All New Software Purchases 8-12 weeks 24-Mar
Software subscriptions / Software as a Service (SaaS) All Software involving ITS / Data Migration / Installation 12-16 weeks 24-Feb