Office of the Registrar

Directions for Entering Pedagogical Needs (Version 2)

This step is designed to identify equipment, software, and other pedagogical needs for instruction. Selection should be limited to specific course instruction needs.  Many of the room attributes are categorical and not related to pedagogy.

(i.e., If you do not care whether the flooring is tile or carpet, do not select either option).

Steps for identifying your pedagogical needs [Single Meeting Time/Location]


Go to SSASECT (Figure 1).
Next Block.
Go to the Section Preferences tab (on the far right).
Next Block.

Place the cursor in the first box on the left, under Room Attribute Preferences. Then, under the word Code, click the arrow. A new window opens and you can select your instructional needs.  Select all that apply, but limit to your actual course instructional needs.  You can add weight to your pedagogical need by adding a Preference Number(ie, 01 = Required; whereas 02 = Preferred)


SSASECT1
Figure 1: Single Meeting Pattern Preferences

Steps for identifying your pedagogical needs [Two or More Meeting Times/Locations]

Step 1:
Go to SSASECT (Figure 2).
Next Block.
Go to the Meeting Times and Instructor tab.
Select the first row meeting time/days.

SSASECT2
Figure 2: Multiple Meeting Pattern Preferences (Step 1)

Step 2:
Then, select the Scheduler Preferences tab (beside the Time and Instructors tab – Figure 3).
Next Block.
Place the cursor in the first box on the left, under Room Attribute Preferences. Then, under the word Code, click the arrow. A new window opens and you can select your instructional needs.  Select all that apply, but limit to your actual course instructional needs.  You can add weight to your pedagogical need by adding a Preference Number.  (ie, 01 = Required; whereas 02 = Preferred)

SSASECT3
Figure 3: Multiple Meeting Pattern Preferences (Step 2)

Step 3:
Return to Step 1, but this time select the second meeting pattern.  Follow the same steps to identify the pedagogical needs for the second meeting pattern.  They can and likely will be different.

Note:  We are still working on a solution for those classes that combine sections for one day and then separate into individual smaller sections for another day. Stay tuned.

Projecting Maximum Enrollments (Update)

For many different reasons, capacity numbers are often set low.  You know the true maximum enrollment of the course, but need the flexibility of setting low, so you can manage the enrollment.

Previously, we shared a solution via word-of-mouth.  That solution was to set the maximum value in SSASECT and use reserved seats to hold back seats.  Using a Graduation Term = 999999, you could hide seats to be released later.  This option is no longer viable.  Testing has indicated this solution will not work.

Note:  If you used this solution, do not worry.  The Office of the Registrar will remove those reservations and update your maximum enrollments to match the current solution.

New Solution (tested & verified):

Go to SSASECT.
Enter the Term & CRN
Next Block
Select the Section Enrollment Information tab
Under the newly opened Enrollment Details tab, enter your true maximum enrollment for this course in the Projected field.  This is a hidden field that is not displayed to the student.  You are free to adjust Maximum and Reserved Seats as you see fit, without affecting the true maximum.  This Projected value will be used to determine the appropriately sized classroom needed for the course.
After entering, SAVE.
If you are or plan to use reserved seating, you need to set the Projected enrollment number before adding the reserved seats.  The Projected enrollment number is not editable if reserved seats are set.  There is no concern, just an awareness that Projected enrollment needs to be set first.
Projected Enrollment
Congratulations, you’re all done with identifying your true maximum enrollment for the course.

There is a list of definitions for each item on our webpage at https://uncw.edu/reg/classroom_optimization_definitions.html

If you have any questions, please feel free to contact Melissa Duffield at 2-3126 or via e-mail.