Emails should be professional in terms of signature and other formatting. Email signatures should follow certain guidelines to fit with the overall branding of UNCW. As such, the style of address, tone, spelling, grammar and punctuation of all messages should reflect the standards of formal business communication.
Jane Doe, Ph.D.
Title | Office or Department
University of North Carolina Wilmington
(910) 962-XXXX
xxxxx@uncw.edu | uncw.edu/our
Follow us: facebook.com/uncwilmington | uncw.edu/twitter
NOTICE: Emails sent and received in the course of university business are subject to the North Carolina Public Records Act (N.C.G.S. §132-1 et seq.) and may be released to the public unless an exception applies.
These guidelines apply to email messages sent from university-owned computers and mobile devices using Outlook, Entourage or Outlook Web Access through the university Microsoft Exchange Server. Of primary concern are external communications with business partners, vendors and the community, as email signatures can be a tool to project a positive image and branding for UNC Wilmington.
Use of low-resolution images in email signatures is limited to official UNCW indicia, such as the "house" logo or Seahawk logo.
Any questions regarding these guidelines should be directed to the Office of University Relations.