Institutional Research and Planning

Space Planning & Management
Space Request

How to Complete the Space Request Form

Follow the these instructions to submit your Space Request.

  1. Download the space request form to your desktop if you are using Firefox. The form can be filled out online if you are using Internet Explorer or Safari. You will need to save the form to your desktop after completing the sections in order to obtain the necessary signatures.

  2. Complete each section of the form.

    • Section I: Requestor information
    • Section II: This request reflects a need for (select and complete all fields that apply)
    • Section II: Duration (pay attention for date formatting)
    • Section IV: Type/Quantity of space needed (select and complete all fields that apply)
    • Section V: Request Details (provide detailed narratives for items 1 - 9)

  3. Save the completed form to your desktop and print.

  4. Route for required signatures.

    • Note: Although the Request for Space has been signed by the appropriate Vice Chancellor, their signature is authorization for the Space Planning and Allocation Committee to explore the feasibility of your request. Their signature is not a guarantee that the request for space will be granted.

  5. Attach documentation for Section V, items 1 - 9 to the signed form

  6. Send the completed form to Space Planning and Management

    • Campus mail to CB# 5963
    • Scan all documents and email to space@uncw.edu

I Submitted my Request, Now What?

Once your request has been received, it will be logged and Space Planning and Management, given an SR# and begin the review process. During this process the requestor may be contacted for additional information and/or documentation. When the review is complete, the request will be forwarded to the Space Planning and Allocation Committee for their review. Space Planning and Management will work in partnership with the Office of Facilities to obtain an order of magnitude cost estimate - a rough cost estimate. Then, the request will be forwarded to the Executive Cabinet for review and final decision will be made by the Chancellor. The Chancellor will approve or deny all requests for space. If the request is denied, Space Planning and Management will contact the requestor. If the request is approved, Space Planning and Management will notify the requestor and the Office of Facilities.

Please note that once your Request for Space has been approved, it must follow all design and construction timelines, if applicable. Project Management currently estimates a minimum of eight (8) months for projects requiring design.

Click here to review the process workflow.

If you have any questions, call 2-2059 or email space@uncw.edu.