Sammy Seahawk

Travel Card

Visa Travel Card

The Visa Travel Card through Bank of America was developed by UNCW to allow the permanent university employee to have a credit card to be used for specific official university travel expenses.

Allowable Charges on Card:

  • Airfare
  • Rental Car
  • Registration
  • Lodging (Room Rate and Tax Only)

This card is billed directly to the university. It is the cardholder's responsibility to ensure that all receipts submitted and all transactions are reconciled monthly. A travel authorization must be completed and approved before the use of this card. Under no circumstances may this Visa card be used for personal expenses.\

When using the Visa Travel Card for lodging in North Carolina, at check-in, inform the Front Desk agent that you are using a North Carolina State Tax Exempt Credit Card (the tax id number is on the upper right side of the card). If lodging establishment refuses to waive the state tax, please put a note in the notes section of your travel.

You may apply for the Visa Travel Card by logging on to the E-Travel System in UBusiness.

Upon termination of employment with the University, the card must be returned to the Travel Office located in Hoggard Hall Room 145D. All transactions should be reconciled with receipts before the employee leaves. .

To report a lost or stolen credit card, please contact Bank Of America at 1-888-449-2273.

Program Benefits:

  • Reduces the amount of out of pocket money for traveler
  • Allows you to register and pay online for the registration.

Cardholder Responsibilities

  • The Visa Travel Card is issued to the individual and only expenses for that person should be charged to the card.
  • The Visa Travel Card is intended to be used for University travel business related expenses only.
  • A travel authorization should be completed and approved before using the card to charge expenses for that trip.
  • All receipts must still meet the documentation standards
  • ALL transactions must be reconciled
  • Review and Sign the monthly statement
  • Resolve disputed and fraudulent charges
  • Handle refunds and credits on the card

Getting Started and Manage Your Card

Once you have applied for the card the Cardholder must attend training before the card will be issued. Visa Travel Card Statements are sent to the designated person either the Cardholder, Card Admin, or Alt Card Admin.

To get started, please activate and register your Card at 1-888-571-1000.

Watch our Demo on the travel card system

After completing the online registration, ensure that you receive the monthly statement-ready e-mail notice each month. Transactions are uploaded daily in E-Travel. Transactions can be viewed and reconciled as soon as they are uploaded.

For additional help and information please see the travel training section.

Visa Travel Card Deadlines for 2016

Monthly Statement

Cycle Date

Modification Cut Off Date

Statements & Receipts Due to Travel Office

November 2015 10/16 -11/15 Nov 24 Dec 1



11/16 -12/15 Dec 18 Jan 6
January 12/16 - 1/15 Jan 21 Jan 29
February 1/16 - 2/15 Feb 22 Feb 29
March 2/16 - 3/15 Mar 22 Mar 30
April 3/16 - 4/15 Apr 22 Apr 29
May 4/16 -5/15 May 23 May 31
June 5/16 - 6/15 June 23 June 27


End of Fiscal


6/15 -7/15 June 24 June 29
July 6/16 - 7/15 July 22 July 29
August 7/16 - 8/15 Aug 22 Aug 30
September 8/16-9/15 Sept 22 Sept 29
October 9/16-10/15 Oct 21 Oct 28
November 10/16-11/15 Nov 22 Nov 29
December 11/16-12/15 Dec 22 Jan 4

American Express Corporate Card

Bank Of America Visa Customer Service

Dedicated, courteous, and efficient service representatives are available 24 hours a day, 7 days a week, to provide the assistance you may require, including:

  • Questions about Card benefits and services. We can help ensure you're getting the most from your card membership
  • Billing inquiries. Please be sure to have your monthly statement on hand to help expedite your call.
  • Replacement Card requests. If your Card is lost or stolen, a replacement will be issued and delivered to the Travel Office.

Additional Information

24 Hour Customer Service

Collect Outside US 1-509-353-6656

Travel Card System