image 475x230

Rental Car for Student Employees and Students not on Payroll

Rental Car Expenses are reimbursable expenses for Student employees and Students. TheStudent employee or Student will have to pay for the cost of the rental upfront and the University will reimburse the traveler after the trip is over. Additional insurance, GPS charges or upgrades are not reimbursable. In addition the compact or standard car should be rented unless additonal people are traveling and a larger vehicle is needed. Additional drivers are not allowed except when sharing the car with another UNCW faculty/staff member traveling on the same trip.   Please note the other traveler’s name and travel number in the notes section. To enter this expense in E-travel you would select transportation and click on Rental Car. For additional information on how to process in E-Travel please see our Step-by-Step Guide for E-Travel. UNCW would like to make you aware that Enterprise Rent-A-Car is under contract with the state and the only one that should be used. 

Billing for Rental Car of a Student Employee or Student

Local Rentals

  1. Charge the cost of the rental to your personal credit card and request reimbursement in E-Travel with any other reimbursements upon completion of the trip.

Out of Town Rentals

  1. Charge the cost of the rental to your personal credit card and request reimbursement in E-Travel with any other reimbursements upon completion of the trip.

Supporting Documentation

  1. Rental vehicles require original paid receipts showing $0 balance due. 
  2. We will accept a credit card statement showing full payment to the rental agency along with the original receipt that shows a balance due.

photoInsurance

Please decline collision damage waiver and supplemental liability protection when renting a vehicle for business travel. The rental car rates include the insurance protection and the state automobile insurance policy provides coverage to employees renting for official university travel.

Prices for Rental Cars

  Enterprise
Compact $34.00
Intermediate $36.00
Standard $37.50
Full-Size $39.00
12-15 Passenger Van $89.00
Medium SUV $57.00

For the Compact, Intermediate, Standard and Full Size vehicles there is a mileage limit of 2500 miles per trip.

For the Mini Vans, SUVS and Vans if the rental is from the local branch on College Road they are going to wave the mileage limit. However, this can only be done at the College Road office. All other reservations made at other locations there is a mileage limit of 200 miles per day.

 

Enterprise Rent-A-Car

Enterprise Rent-A-Car should be utilized for vehicle transportation if you are unable to secure a state vehicle for the proposed time period.  Enterprise Rent-A-Car has 6 locations in the Wilmington area to service your local needs and they service all major airport locations for your nationwide travel needs.

How to make a reservation for a Student Employee or Student with Enterprise:

  1. Visit us online at www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=NC53H82 for UNCW business travel. Simply choose the location, date and time. All UNCW account information is loaded into the reservation. Visit www.enterprise.com for all personal travel.
  2. Call our local office at 910-397-9110 or call 1-800-Rent-A-Car and mention the UNCW account number NC53H82.

Lost Receipt

  1. You can pull your receipts up on www.enterprise.com. Under the reservation section of the main page, you will find multiple blue hyper links. Choose the link titled “print your receipt”. Type in your name and driver’s license number and it will bring up your last 6 months worth of receipts.

Additional Services and Benefits of Enterprise Rent-A-Car's Business rental program:

Free pick up services: 

Whether it is from home, office or other locations, please take advantage of our quick convenient pick up service.  Delivery is not available.

Multiple locations:

Enterprise Rent-A-Car has over 200 offices in North Carolina and 6800 across the country.  Wherever you may travel, convenience is only a phone call away.  24 hour roadside assistance.

Vehicle Variety:

Enterprise offers over 50 makes and models of vehicles.  Cars range from economy cars to luxury sedans.  Specialty vehicles are also available such as cargo vans, minivans, sport utility vehicles, 15 passenger vans and pick up trucks.

Leave the Claims to us:

You can take the worry out of travel by using Enterprise and the insurance is included.

Rental Requirements

Age of Drivers:

Enterprise Rent-A-Car is one of the few rental companies that will rent to drivers 21-25 years of age with no additional surcharge in most locations.  All drivers must have a valid driver's license and a major credit card

Questions:

  1. Please refer to the UNCW travel policy: www.uncw.edu/travel/
  2. Refer to the state rental car contract:  www.doa.state.nc.us/PandC/975a.pdf
  3. Contact Sarah Bardwell, Regional Corporate Account Manager for Enterprise Rent-A-Car at 910-798-2407 or sarah.bardwell@ehi.com

 

Wilmington Locations

College Location

1437 S. College Rd.

Wilmington, NC

910-397-9110

Offsite Airport

1930 Castle Hayne Rd.

Wilmington, NC

910-772-1560

North Wilmington

5601-B Market St

Wilmington, NC

910-799-4042

Market Street

4911 Market Street

Wilmington, NC

910-350-0435

Porter's Neck

8125 Market St

Wilmington, NC

910-686-9915

Monkey Junction

3722 Carolina Beach Rd

Wilmington, NC

910-791-8201

 


UNC Wilmington | 601 S. College Road, Wilmington NC 28403 | 910.962.3000 | About this Site | Copyright Notice | Feedback | Page maintained by:  L. Gore [ gorel AT uncw DOT edu ]