UNCW has contracts with three travel agencies to make airfare arrangements that are directly billed to the university. This is the only way to have the airfare prepaid for an employee, student group, non-employee (prospective candidate), and student employees. The three travel agencies are Maupin Travel, Fellowship Travel International (for Study Abroad trips ONLY), and Pan Am.
If the airfare is for an Employee, Student Employee, Student (not on payroll) or Student Group you will need to have a travel authorization created and approved in E-Travel. Enter the airfare for the Employee or Student Employee under Pre-Paid Agency Airfare. If this is for a Student Group then you would only enter the Faculty/Staff member's airfare under PrePaid Airfare Agency and the rest of the group you would send an email to the Travel Office with the student names, travel dates, travel authorization number, dollar amount, fund and a copy of the itinerary. For Non-Employees you will need to complete a paper travel authorization form and walk the form and a copy of the itinerary over to the Travel Office. Please hand the authorization to one of the Travel Staff, please do not put it in the office mail box. For more detail please see our procedures for the type of traveler you are working with.
If personal time is attached to the trip you will need to provide a comparison quote roundtrip from ILM to destination from the same airfare provider on the business dates. Please email comparison to Sandy Gladden (email@example.com) in the Travel Office. You will need to include a note in the notes section of the travel explaining any personal time. If the cost of the airfare for the business dates is less than the cost of the personal airfare, traveler must write a personal check to UNC Wilmington for the difference and submit to the Travel Office.
If not flying from ILM, traveler must provide justification and comparison quote for round-trip out of ILM. Please email comparison to Sandy Gladden (firstname.lastname@example.org) in the Travel Office. Traveler will not be reimbursed mileage or extra per diems that exceed the amount of the round-trip out of ILM. A note must be put in the E-Travel notes section of the travel explaining the reason for not flying out of Wilmington.
Maupin Travel is one of the largest and most respected agencies in the Carolinas and has been in business since 1979. We have serviced the travel needs of UNCW since 2008 and UNC's main campus in Chapel Hill since 2004, and have achieved the distinction of the most widely-used agency out of their four preferred travel companies at UNC-CH. In addition, we are the agency of record for two other college institutions in the Southeast. We understand the unique nature of academic travel and the challenges associated with such travel.
Through Maupin Travel, you have your choice of booking your travel on a customized online booking tool or through one of our friendly and experienced travel consultants. For first time users of the online booking tool, please contact the UNCW Travel Office to receive your username and password.
Maupin Travel has the unique distinction of being names one of America's "Top 40 Travel Companies" list by Business Travel News for seven years in a row. We are an affiliate of Frosh Travel, a $1B global travel company with dual headquarters in New York City & Houston, TV. This affiliation provides Maupin the buying power to provide the UNCW community the very best in technology, service and savings.
In addition to corporate travel specialists, we also have destination specialists for Europe, Australia, New Zealand, South America, Disney and the Caribbean, to name a few.
Maupin Travel also has a dedicated group, meeting and incentive department that specializes in everything from air-only travel to meeting and logistics management. Maupin Travel is also a certified vendor through the General Services Administration (GSA) as a veteran-owned agency in the event you are required to use such an agency for any federal grant monies you may have received.
Visit our website - www.maupintravel.com - for any additional information you might need.
- 2501 Blue Ridge Road, Suite 420, Raleigh, NC 27607
- 919-821-2146 or Toll Free 1-800-786-2738
FTI is a full-service travel agency, offering international air & land arrangements, travel insurance & for more than 30 years. They specialize in partnering with faculty members to create study abroad, service-learning and volunteer trips. Their relationships with in-country vendors give them the ability to craft custom itineraries designed around the school’s curriculum. Thus, students and faculty can take advantage of unique experiences relevant to their coursework.
In the past year alone, they’ve served approximately 200 collegiate clients (both individual institutions and consortiums). So, they are familiar with the specific needs associated with this type of travel, including: safety and security, itineraries, and meeting a professor’s expectations for his or her course. The diverse staff also brings extensive personal knowledge of countries around the globe. They’ve traveled to 148 countries & speak a dozen foreign languages. In fact, twenty-five percent of FTI’s associates were born or lived abroad.
FTI also offers an online booking tool that will allow you to make your arrangements for flights &/or tours.www.fellowship.com for more information or to request a quote for your next trip
- 10220Timber Ridge Dr
- Ashland, VA 23005
- (804) 550-0121 ext 129 or Toll Free (800) 235-9384 ext 129
PanAm is pleased to offer our unique services, solutions and demonstrated cost savings to UNCW. Our world-trekking staff, industry veterans and travel hipsters are here to assist you with our retro-inspired service 24/7. We invite you to 'Discover the PanAm Difference' and upgrade your travel experience!PanAm is an independent travel management company - not part of a large travel conglomerate or affiliation; with over 15 years experience in the Government and Higher Education marketplaces. PanAm holds several statewide contracts in the west, midwest, south and northeast (including North Carolina). We specialize in providing full service travel management to our Higher Education partners especially in the following areas:
- NCAA Athletics
- Study Aboard / International Studies
- Recruit / Candidate Travel
- Groups / Conferences
- University Guest / Visitor
- Grant / Funding Travel
- Any everything in between
PanAm, through our various local, regional and national consortia contracts; offers our contracted travel services to over 5,500 schools and campuses nationwide. We provide you with the local presence you want along with the international reach and support that you expect in today's global market.
PanAm offers our UNCW travelers access to our exclusive PanAm Private Fare Program. PanAm's Private Fares are not found with any other provider or third party booking engine. Our private fares offer extraordinary cost savings opportunities and value to include:
- Fully Refundable
- Zero Change Fees
- Cost Savings Averaging 15 - 40% University-wide (vs. published fares)
- More than 45,000 fares domestically and internationally
PanAm is also pleased to offer our full suite of technology solutions to UNCW - all at no additional cost!
- CustomerCare Portal UNCW-only
- Custom Booking Tool
- Mobile Booking Tool
- Itinerary Management App (for iOS and Android)
- Travel Benchmarking to other Higher Education Institutions
- Travel Risk Management and Traveler Location Tools
- Custom Reports & Metrics
- Virtual Agent
- Online Invoice Management & Dashboards
For all of you social media addicts - follow us on Twitter (@panamtravel) for travel alerts, exclusive fares, raffles and giveaways along with travel news and industry updates.PanAm is proud to provide our services to UNCW as a veteran-owned company.
On behalf of the entire PanAm family - go Seahawks!
- Toll free number: (910) 447-4405