All meals are reimbursed based on the state set per diem rate. The meal per diem applies to all travelers whether they are employees, students or non employees. When traveling as a student group the Faculty/Staff member whose name the travel is in must pay for the meals. Receipts are required to be reimbursed for the meals when there is a student group trip. The total for all meals still must stay within the per diem rate. All tips for meals are included in the per diem rate. Reimbursement for meals is normally allowed only when overnight travel is involved or when the travel destination is located at least 35 miles from the employee's regularly assigned duty station or home, whichever is less.
Meals you are eligible for
Meal eligibility is based on your specific departure and arrival dates and times on your travel authorization form and on the travel reimbursement form. Below is a list.
|On Day Trips if you|
|Breakfast||Depart before 6 a.m. and extend the day by 2 hours|
|Lunch||No lunch reimbursement on day trips|
|Dinner||Return after 8 p.m. and extend the day by 3 hours|
|For Breakfast and Dinner||Depart before 6 a.m. and return after 8 p.m. and extend your day by 5 hours|
|On Overnight Trips|
|Breakfast||Depart before 6 a.m.|
|Lunch||Depart before 10 a.m. or return after 2 p.m.|
|Dinner||Depart before 5 p.m. or return after 8 p.m.|
How to process meals in E-Travel
For student group meals, you will need to enter the total cost of the meal under other expenses by selecting the account code for student group meals. All meals for student groups must have an itemized receipt matching the number of people on the trip. If any meals were included with the registration fees, those meals can not be claimed for reimbursement. When foreign travel is involved, foreign meal per diem rates do not start until the traveler arrives in the foreign country on the departing flight.
Current Meal Per Diem Rates
The Office of State Budget and Management revised the meal per diem rates as of July 1, 2011.
|In-State||Out of State||Foregin|
|$8.30||U.S. Department of State|
|$10.90||U.S. Department of State|
|$21.30||U.S. Department of State|