Personal Mileage for Independent Contractors
Personal Mileage can be reimbursed only if payment option 2 or 3C was selected and is always going to be a reimbursable expense upon completion of the travel.
Regular Mileage Reimbursement for a Trip
Actual business mileage is calculated for direct mileage between points on the traveler's itinerary. Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler's duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use Mapquest.com to obtain mileage. Attach the printout to the travel reimbursement.
How to process on a Paper Travel Reimbursment Form for Independent Contractors
Mileage should be entered on the paper travel reimbursement form under the section titled Transportation. Within the Transportation column there is a row titled Car which has two blocks that you need to complete the miles that the independent contracotr drove and the second one is the mileage rate that you would like to reimburse at.
Per the directive from the Office of State Budget Management (OSBM), the business standard mileage rate has decreased from 57.5 cents per mile to 54 cents per mile when the round trip is under 75 miles. For round trips over 75 miles the rate of 34 cents per mile will be reimbursed effective January 1, 2016.