Guest Speaker/Performer (Travel Reimbursement)
If your Registered Student Organization (RSO) is planning to have a guest speaker or performer come on campus and you intend to reimburse for travel expenses or lodging, you will need to meet with Campus Life Fiscal Assistant at least 1 week prior to their arrival. Please be aware that there are guidelines that must be followed in order for you or your guest speaker/performer to be reimbursed:
- Paper Travel Authorization Form must be completed and guest speaker/performer must sign. This form must be submitted to Campus Life Fiscal Assistant prior to the date of their arrival.
- Paper Travel Reimbursement Form must be completed and signed by the guest speaker/performer on the day of the event. Be sure to collect original itemized receipts to request a reimbursement.
- Submit all documents (reimbursement form and original receipts) to Campus Life Fiscal Assistant within 30 days of event. They will route the request for reimbursement to the Travel Department for processing.
UNCW WILL NOT REIMBURSE INDIVIDUALS FOR TRAVEL EXPENSES AFTER 30 DAYS OF THE EVENT – NO EXCEPTIONS.