Reservations & Event Services - Policies & Procedures
To determine your Group Number:
Organizations wishing to hold an event in in any Campus Life facility are assigned a group classification for the purposes of fee pricing. You may determine which group your organization falls under using the criteria below.
| Group 1 | UNCW Registered Clubs/Organizations and University Departments |
| Group 2 | UNCW Departments charging admission or registration, or non-university organizations sponsored by University Departments in which department becomes sole contact and responsible entity for the event. |
| Group 3 | External (off campus) Groups |
FACILITY RESERVATIONS FOR 2008-09
Reservations are processed in the order in which they are received. Once you place your request it is not confirmed until you have received a confirmation number from the Reservations & Event Services Office.
All requests will be prioritized in the order in which they are received and/or the order in which return contact can be made to verify and/or clarify the request. Reservations made in person do not receive priority over email, fax, phone or web requests.
Reservations for the Fisher Student Center, Fisher University Union, Burney Center, Warwick Center and Campus Commons are taken based on group classification. The dates listed below specify when each tier may begin making reservations for the particular time-period indicated.
| Group Classification | Tier Description | FALL 2008 Reservations | Spring 2009 Reservations |
| Tier I | Includes Governing Student Body Organizations (SGA, ACE, CJB, GSA, NPHC, IFC, RHA, Student Media Board, Sport Club Council and Pan-Hellenic Council) |
Mon. February 4 | Mon. August 4 |
| Tier II | Includes Registered Student Organizations and University Departments |
Mon. Feb. 11 | Mon. Aug. 11 |
| Tier III | Includes University-Sponsored and External Groups | Mon. Feb. 18 | Mon. Aug. 25 |
NOTE: Events scheduled with less than 7 days notice will result in a fee of $15 per hour (Groups 1&2) and $27 per hour (Group 3).
DATA PROJECTOR USE WITHIN CAMPUS LIFE FACILITIES
In an effort to help eliminate some confusion, projectors and audio-visual equipment in the Campus Life Facilities (Fisher Student Center, Fisher University Union, Burney Center and Warwick Center) must be reserved in advance.
This can be done through clreservations@uncw.edu 24 hours a day/7 days per week, please allow 48 hours for a response.
The Department of Campus Life was able to install projectors in many of the spaces this summer in order to provide a more professional look for campus events. However, it has created some confusion with campus clients attempting to use the equipment without having made the proper prior arrangements.
Equipment must be reserved in advance, also the presence of a technician is required to ensure Audio-Visual needs are met. In addition, there is an equipment use charge that allows the costs of maintenance and replacement of equipment to be covered.
Please attempt to make all reservations more than seven (7) days in advance, last minute events can be accommodated at additional charges.
Click here for a full listing of the fee schedule.
For further information, please call 962-7098.