Fostering Undergraduate Student Success

Please check this website often as we update and expand upon these changes in policy

In an effort to improve consistency across the University of North Carolina system campuses, the University of North Carolina adopted the Fostering Undergraduate Student Success policy on April 29, 2013 for implementation in fall 2014. To comply with this policy, UNC Wilmington has been putting several changes into place that are effective for all new, continuing and returning undergraduate students enrolled Fall 2014 and thereafter.
 

Updates to the Retention, Dismissal and Readmission policy:
  • To remain in Good Academic Standing students must maintain a:
    • 2.0 cumulative GPA
    • 67% ratio or higher of cumulative earned credit hours to cumulative attempted credit hours (excluding transfer hours)
  • Students with a low term GPA or a ratio less than 67% of cumulative earned credit hours to cumulative attempted credit hours will receive a “Timely Academic Progress” designation on their transcript, for each term they are not making satisfactory academic progress.
  • Students with a cumulative GPA below a 2.0 will be placed on academic probation.
  • Students will continue to be limited to two semesters of academic probation before being suspended.
Satisfactory Academic Progress (SAP):

Definition:  Ratio of attempted to earned semester credit hours
Otherwise known as:  your progress towards degree

Rule:  Undergraduate students must maintain a minimum of 67% attempted to earned ratio, in order to stay in good academic standing.

This new retention policy becomes effective in fall 2014.   Current or former students were not previously held to this requirement, thus we have taken a few steps to negate your previous actions, in the implementation of this policy.

SAP will exclude the attempted hours from the following:

  • ‘W’ and ‘WF’ grades, prior to fall 2014
  • Grades with an ‘X’ prefix anytime.  These grades are a byproduct of our
    Special Readmission Policy.

Note: This SAP ratio is different than your federal financial aid SAP ratio. The academic standing SAP is new (fall 2014) and we’re allowing exceptions because continuing students were not previously aware of this policy, when prior withdrawal decisions were made. This is not the case for federal financial aid SAP. Please consult financial aid, if you are identified by their review.

A notification will be sent at the end of the semester to students who do not meet the 67% SAP requirement:

Dear {insert student name},

Beginning fall 2014, the University of North Carolina Board of Directors directed UNCW to develop academic policies for identifying students who are not progressing towards their degree in a timely manner. For this purpose, they defined Academic Progress as the ratio of attempted to earned cumulative credit hours.  The minimum Federal Title IV regulations for Satisfactory Academic Progress were used to establish the minimum ratio allowable, which is 67%. The following example is provided to demonstrate how this ratio is calculated:

Student has attempted 75 credit hours, failed or withdrew from 26 credit hours, passing 49 credit hours
49 ÷ 75 = 65% progress towards degree - This student is not meeting progression requirements.

We have finalized the review of your end of term academic record.  You have been identified as progressing academically at a rate lower than 67%.  Therefore, you have been placed on academic probation for this term.  This probation will appear as “Insufficient Academic Progress” on your academic transcript. 

You will be limited to fourteen (14) credit hours in the spring semester.  If you have pre-registered for more than fourteen (14) credit hours, you will need to drop courses to meet this requirement.  If by January 5, you have more than fourteen (14) credit hours, we will start with your last class, dropping courses until you are at or below the fourteen credit hour requirement.

We encourage you to connect with your academic advisor to develop a plan to return to Good Academic Standing and/or answer any questions related to this policy.

You can view your satisfactory academic progress (SAP) calculation on SeaNet, under Student Services & Financial Aid > Student Records > What is all the FUSS about?  Visit Fostering Undergraduate Student Success on our website for more information on this and other related policies.

Important Note:  This SAP ratio is different from your federal financial aid SAP ratio. The academic standing SAP is new (fall 2014) and we’re allowing exceptions because continuing students were not previously aware of this policy, when prior withdrawal decisions were made. This is not the case for federal financial aid SAP. Please consult financial aid, if you are identified by their review.

Jonathan Reece
University Registrar
Updates to the Course Withdrawal Policy for Undergraduate Students:
  • You are allowed to withdraw from a total of 16 credit hours, during your entire academic career.
  • A student may drop any or all courses without academic penalty through the end of the first week of the semester.
  • Inclusive of the second through the seventh week of the semester, any student who withdraws from the university or from individual courses will receive a grade of “W” for the first 16 credit hours of course withdrawal.
  • Beginning with the eighth week of the semester, a grade of “WF” will be assigned for each course withdrawal and will count in GPA hours.
  • Any withdrawals beyond the initial 16 credit hours will be automatically recorded as “WF” regardless of the student’s performance in the course, at the time of withdrawal.
  • Withdrawals prior to fall 2014, will not be used towards the 16 credit hour limit.  Only withdrawals during the fall 2014 and subsequent terms will be counted towards the limit.
  • Partial withdrawals will not be allowed. Partial withdrawals refers to splitting hours within a single course. Example: If a student has withdrawn from 15 hours and needs to withdraw from a 3 credit hour course. Splitting the course into 1 hour under the threshold and 2 hours as WF would not be allowed.

  • Should extenuating circumstances warrant, the grades of “W” or “WF” assigned for course withdrawals may be changed to “WE” – Withdrawal for approved extenuating circumstances.  Documented extenuating circumstances may include: death of an immediate family member; traumatic and unforeseen circumstances which are considered beyond a student’s control; serious emotional instability, physical injury or illness which has resulted in the student’s inability to complete academic responsibilities, in a given term.  Students should note that poor standing in a course does not constitute an extenuating circumstance, in and of itself.

  • It is the student’s responsibility to initiate an appeal for a “WE” grade by submitting a written request and supporting written documentation.  The student must initiate the appeal with the associate dean who oversees the student’s major or University College director, as appropriate. The respective associate dean or University College director may approve or deny this request for a “WE.”  In cases where the request is denied, the student may submit, within ten regular class days of the dated decision, a written request for consideration with supporting documentation to the Committee on Withdrawal Appeals. Grounds for appeals are limited to substantive new evidence or material procedural irregularity. All decisions made by the Committee on Withdrawal Appeals are final. The written request with supporting documentation must be made as soon as possible after circumstances requiring the withdrawal.  At the latest, by the last day of classes in the semester following the one for which the withdrawal is requested. A grade of “W” or “WF” that is not appealed successfully remains a permanent part of the student’s academic record.
New F.U.S.S. policy requirements have been added to SeaNet – Verify where you currently stand with these new policies

For Students: Student Services &Financial Aid > Student Records > What is all the FUSS about?
For Advisors: Faculty Services > Advisor Menu > Advisee Listing > View Fuss

SeaNet FUSS page

Degree Audit Withdrawal Tracking:

The new F.U.S.S. withdrawn policy has been added to the degree audits. It is under the University Requirements section. W grades will collect here, beginning Fall 2014.

New Withdraw Policy Fall 2014

 


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