University Planning and Quality Council

Minutes

May 6, 2008

Members Present: Chancellor Rosemary DePaolo, Provost Paul Hosier, Dr. David Cordle, Mr. Larry Clark, Dr. Cathy Barlow, Dr. Robert Roer, Dr. Michael Walker, Dr. Steve McFarland, Dr. John Fischetti, Dr. Amy Kirschke, Mr. William Fleming, Mr. Bob Russell, Mr. Max Allen, Mr. Mark Lanier, Ms. Tammy McKenzie and Dr. Kenneth Spackman.

Others Attending:  Dr. Johnson Akinleye, Dr. Manny Avalos, Ms. Sharon Boyd, Ms. Lisa Castellino, Dr. Terry Curran, Ms. Cindy Lawson, Dr. Nathan Lindsay and Ms. Kay Ward.

Provost Hosier called the meeting to order at 2:00 pm.

The minutes of the April 22 meeting were approved as posted on the Web.

Results-based budgeting performance measures.  Beginning with the 2007-09 biennium, results-based budgeting became part of the biennial continuation budget process.  This year, campuses have been asked to update their service statements and performance measures in preparation for the 2009-11 biennium. Having consulted with various offices across campus, and following discussion by the Chancellor's Cabinet, Mr. Russell presented the latest draft of 27 performance measures, together with (in most cases) actual data in ten purpose code categories from the years 2005-06, 2006-07 and 2007-08.  Wide-ranging discussion followed, and several suggestions for improvement were made, including adding service learning statistics and applications processed to purpose code 160 (Student Services).  It was observed that a drawback of this process of performance measure development is that each constituent UNC institution proposes its own unique set of RBB performance measures, making it difficult for state budget managers, who may not be familiar with higher education operations, to understand their impact or their level in comparison to other institutions.  Where possible, UNCW will provide UNC System averages or ranks, national norms or other context for our RBB performance measures.

UNC-GA accountability measures.  As part of a process initiated more than a year ago for the development of its Accountability Plan, UNC-GA has established a three-phase process for campuses to "set targets by year for improvement for the five-year period 2008-09 through 2012-13."  Phase I targets, due by the end of June, call for year-by-year targets in seven areas: distance learning, retention, four-year graduation, six-year graduation, community college transfer four-year graduation, remaining need (bottom three quintiles) and debt load (bottom three quintiles).  Ms. Castellino presented a preliminary draft of Phase I targets for discussion purposes, together with some background information on debt load and student demographics by GA family income quintile.  Extended discussion focused primarily on understanding what is meant by "debt load quintiles" and "remaining need quintiles," and on what kinds of strategies could affect them.  For clarification, GA has divided each campus' in-state graduating seniors into five sets, according to which quintile their family income falls into (based on the family incomes from a March system-wide current student population survey).  Then, within each of those five sets of students, an average remaining need (cost of attendance minus estimated family contribution minus grants/scholarships) and an average debt load (based on student loans) is calculated.  Though a misnomer, these campus averages are termed "quintiles" by GA.  Discussion revealed that the only apparent practical means of decreasing average remaining need and average debt load for UNCW graduating seniors whose family income falls in the lower three quintiles is to increase grants in aid and to increase graduation rates (by decreasing the number of semesters of incurred costs).  Provost Hosier indicated that communications with GA are ongoing, and that final Phase I targets submitted by late June will be communicated to the Council.

The meeting was adjourned at 3:20 pm.

Future Meetings  (At 2:00-3:30 pm in AL 215)

Tuesday

September 2, 2008

Tuesday

September 23, 2008

Tuesday

October 21, 2008

Tuesday

November 4, 2008

Tuesday

December 2, 2008

Tuesday

January 27, 2009

Tuesday

February 24, 2009

Tuesday

March 24, 2009

Tuesday

April 14, 2009

Tuesday

May 5, 2009

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