University Planning and Quality Council

Minutes

Minutes of the June 8, 1999 Meeting

Members present: Dr. James Leutze, Chair, Robert Walton, Dr. Jo Ann Seiple, Dr. Virginia Adams, Ms. Pat Leonard, Dr. Robert Tyndall, Dr. Terrence Curran, Dr. Denis Carter, Patton McDowell, Dr. Michelle Howard-Vital, Dr. Neil Hadley, Dr. Richard Veit, Dr. Dick Ward, Dr. Patricia Turrisi, Dr. Lynne Snowden, Dr. Steve McNamee.

Others attending: Dr. Paul Hosier, Dr. Melton McLaurin, Ms. Nikki Howard, Dr. Andy Jackson, Ms. Mimi Cunningham, and Robert Fry.

Facilities

Mr. Walton and Mr. Fry commented on Eva Klein's UNC facilities proposal that will be presented to the Board of Governors on Friday, June 11th. She is recommending that UNCW receive a total of $95 million for new structures and renovations to existing facilities. Mr. Fry noted that if buildings are requested immediately after a bond issue is approved then there would be an insufficient number of construction personnel in the state to complete all the University projects. A significant bottleneck in the construction process will be the Department of Insurance in Raleigh. (Eva Klein's proposal for UNCW)

Continuity Planning

Ms. Howard presented a report on continuity planning. This methodology focuses on recovery from disasters that may cause disruption in services. These would include hurricanes, fire, etc. The state auditor expects each department to have a continuity plan in place for the next EDP audit review. The next review is scheduled for this fall. Ms. Howard feels the continuity planning process should be lodged in some particular area and linked with the university's strategic planning efforts. Mr. Fry and Dr. Tyndall will develop an approach for implementing a continuity planning process.

Institutional Effectiveness Survey

Dr. Jackson presented the work of the academic component of the Institutional Effectiveness committee. This group recommended that a survey (Academic Department Survey) which focuses on the status of planning and assessment in the academic departments be administered this summer. The committee agreed to this recommendation. Mr. Fry will create a website for collecting the survey responses and report the responses to the committee when it reconvenes this fall.

UCLA Faculty Survey

The Chancellor and Mr. Fry reviewed the results of the faculty survey, which was completed during the past semester. Differences between UNCW and other public 4-year colleges along with differences in male and female responses were noted. The overall response rate for this survey was over 45%. (Survey Results).

SACS

A chair for the self-study process needs to be appointed this summer. Dr. McLaurin reminded the Council that a representative from SACS would visit the campus this fall. Dr. Leutze asked that Dr. McLaurin and Mr. Fry send him the name of a candidate for this position.

Distribution of Grades

Dr. Carter recommended that the university discontinue sending grades to students. Both the new "Web for Students" and the voice response system provide students with their grades at the end of the semester. He noted that under this proposal, new freshmen and academically ineligible students would continue to receive grades by mail. Several universities, including UNC Chapel Hill, have already adopted this approach. The estimated savings to the university would be approximately $10,000 per year. The Council approved this recommendation.

Incentive Funding

Mr. Fry reported that a recent videoconference conducted by General Administration focused on the development of a University-wide incentive funding plan. There is currently no pressure from the Board of Governors, the legislature or other entity for the development of this plan. Dr. Gary Barnes, Vice President for Assessment and Public Service, feels that the university should have a plan in place in the event that one of the above named groups decides to pursue this approach to funding. Dr. Moss and others expressed concern over the development of this plan and indicated that he would raise this issue at this month's chief academic officer meeting.

Planning Cycle

Mr. Fry briefly reviewed the university's planning cycle, reminding the Council of the four steps that are contained in the adopted model. These steps are Planning and process review, resource allocation, implementation, and assessment. To complete the cycle, assessment results are to be "fed" back into the initial planning step. He believes that the criteria found in the North Carolina Quality Leadership Foundation's criteria (NCQLF criteria: ) provide an excellent approach to addressing the SACS' Institutional Effectiveness criteria. He committed the planning and process improvement function to the full implementation of these criteria during the next four years. His ultimate goal is to have the campus receive the foundation's award by the end of this period.

Future Council Meetings:

There being no further business, the meeting adjourned at 4:45 PM.

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Last Updated: June 10, 1999



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