University Planning

University Planning and Quality Council

Minutes

January 21, 2005

Members Present: Chancellor Rosemary DePaolo, Provost Paul Hosier, Dr. Ronald Core, Mr. Stephen Demski, Ms. Pat Leonard, Dr. Robert Tyndall, Dr. Nelson Reid, Mr. Lawrence Clark, Dr. Cathy Barlow, Dr. Bettie Glenn (for Dr. Virginia Adams), Dr. Robert Roer, Dr. Carol Pilgrim, Dr. Tom Schmid, Mr. William Fleming and Mr. Robert S. Russell.

Others Attending: Mr. Max Allen, Ms. Sharon Boyd, Ms. Mimi Cunningham, Mr. Ed Davis, Dr. James Dragna, Dr. Howard Rasheed, Ms. Kay Ward and Dr. Kenneth Spackman.

Provost Hosier called the meeting to order at 3:30 pm.

The minutes of the December 1, 2004, meeting were approved as distributed on the Web, with one change. The first bullet under Goal II, Objective 1, was amended to read:

  • Support the faculty EPA personnel salary increase proposed in the biennial annual budget request of the Board of Governors

Dr. Spackman informed the Council of the following items.

  • UNCW will receive instructions, before the next Planning Council meeting, for responding the Office of the President biennial long-range planning requests. The Council will be involved with a) the decision whether to seek revision of our mission statement, b) developing the campus updated response to the Board of Governors' Strategic Directions and c) establishing enrollment targets through 2014.
  • OP has retained Dennis Jones of NCHEMS to conduct a new peer study and to make recommendations on revisions of the peer institution lists of each of the 16 UNC campuses. The study will take place this spring, and will permit input from the institutions. In response to a question from Chancellor DePaolo, Dr. Spackman indicated that the overlap between UNCW's current official OP peer list and that of Appalachian State is two institutions (Radford and Wisconsin-Whitewater).
  • In response to a request from the Council at its November 2004 meeting, OIR has provided the names of all 229 part-time faculty employed in fall 2004, and the names of all 76 full-time faculty without the terminal degree in fall 2004. These lists have been distributed to the deans for verification of accuracy.
  • Dr. Spackman showed an example of a proposed format to be used in presenting benchmark indicator trends. The example showed an 11-year comparison of the endowment value of UNCW with the average endowment value of ten benchmark institutions. The Council generally agreed that we should proceed with this format, although some suggested using a comparison with the median (instead of the average), and Chancellor DePaolo asked to see the 11-year trend comparisons with each of the ten benchmark institutions.
  • Dr. Spackman has led presentation-discussions on NSSE findings for ten campus groups, and has five additional presentations scheduled. These groups represent various constituencies and interests, and each NSSE presentation has been tailored to the interest of the particular group. Audience reaction has varied from skeptical and resistant to thoughtful and constructive. The Council then turned to the strategic planning process. Dr. Spackman summarized the main features of the process thus far, and proposed the three next steps

  • Alignment of division/unit plans in support of the university Strategic Plan,
  • Agreement on selected priority university strategies and associated university-level performance indicators, and
  • Begin measuring UNCW's progress toward achieving the objectives of the Strategic Plan.

Dr. Spackman also described some of the desirable features of Oregon State's Strategic Plan that may be adaptable to UNCW.

The Council engaged in extended discussion about implementation of these steps. The Council decided on an approach that would make relatively minor refinements to the current plan with its focal objectives (as opposed to creating a comprehensive list of objectives that would serve as an umbrella for every program and activity of the university), by appointing a small subcommittee to revise the wording of the objectives to make them consistent in style and format and, perhaps, to add a small number of new objectives. (Current strategies, in red font on current drafts, are only examples, and are not meant to be complete.) By the February 23 Council meeting, the text of the revised objectives will be made known to the units, so that the process of alignment of unit plans with the university's strategic plan can be completed by May 15. Dean Roer proposed a strategic plan hierarchy that would involve embedding the university's strategic plan structure in each division, allowing for ease in reporting progress, and that would facilitate the distillation and prioritization of initiatives that move to higher levels. Chancellor DePaolo expressed her desire to develop soon an elegant brochure for broad distribution, especially to external constituents, that describes the strategic plan in real prose (as opposed to outline form).

The question of the mechanism by which we select performance indicators and progress measure targets was left for a future meeting. Provost Hosier asked Dr. Spackman to do a preliminary distribution of performance indicators to the goals and circulate to the Council.

The meeting was adjourned at 5:10 pm.

Future Meetings (All meetings are 3:30 - 5:00 pm, in AL 215)

February 23, 2005

March 21, 2005

April 21, 2005

May 17, 2005

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Last Updated: January 28, 2005