UNCW Parking

Special Event Parking and Bus Rentals

Special Event Parking & Bus Rentals

Special events, both on and off campus, such as meetings, conferences, seminars, and camps play an important role in achievement of the university's mission. Parking & Transportation Services assists in ensuring the success of these events by providing related parking arrangements and bus rentals.


Requests for Special Event Parking

University departments and organizations are advised to make parking arrangements with Parking & Transportation Services well in advance of their special events because parking on the requested date may be limited due to space availability, other events at the same time, construction, etc. When multiple events are scheduled on the same date, priority is given to the event that finalizes arrangements with Parking & Transportation Services first.

To obtain the best possible parking for event guests and participants, please submit the Special Event Parking Request a minimum of one week prior to the event.

Additional visitor parking spaces may be designated for special events. When attending a special event on campus, please park in the area designated by the event information. If the event information does not designate a preferred parking area, please park in the visitor parking lot. For parking lot locations, see the campus map. For additional information, see the Visitor Parking webpage.

Special Event Parking Rates

Event parking rates apply for non-university sponsored/related events and certain public events.

In an effort to provide the best possible customer service, beginning 10/01/14, at least one parking attendant will be required at the exit for all parking deck validation events which request more than 10 validation tickets to be issued. The minimum charge for this service can be found in the Attendant Rates chart below. This fee applies to all events, university and non-university related, if assigned to the parking deck.

Unattended Lot Rates

Peak
(M-F 7 a.m. - 6 p.m.)
University Events e.g. Graduation

Off Peak
(M-F 6 p.m. - 7 a.m.)

Sat-Sun all day

Lot Spaces: 0-50 (small)

$ 50
$ 25
Lot Spaces: 51-100 (medium)
$100
$ 50
Lot Spaces: 101-up (large)
$200
$100
Greene Track Lot
$100
$100

Attendant Rates

Rate
Minimum Charge

When parking attendants are required or requested, the below rates apply. Generic directional signage is provided at major intersections.

  • Attendant minimum: 1 at 3 hours

  • Plus the unattended lot rates listed above.

Supervisor
$20 per hour
Minimum charge of 3 hours = $60
Attendant
$18 per hour
Minimum charge of $54 per additional attendant

Additional Assistance

If you have questions or need additional information concerning parking accommodations for athletic events, filming events, or any other special events, please contact Ken Kaiser at 910-962-7062 or kaiserk@uncw.edu

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UNCW 14-Passenger Bus Rental

The UNCW Motor Fleet office is located within the Parking & Transportation Office in the Warwick Center. 14-Passenger buses may be rented by any UNCW employee (including student employees at a minimum age of 21 with at least five years of driving experience and temporary employees) for use while on official university business. The 14 passenger buses can be used for special tours or other needs.

Phone: 910-962-3060
Fax: 910-962-7118
Email: motorfleet@uncw.edu (with copy to jonesc@uncw.edu)
Campus Address: Motor Fleet - Box 5914

Reservations

  • Reservations must be made a minimum of 48 hours (excluding weekends and holidays) in advance of departure time.
  • Reservations must be submitted via the E-Travel system. When submitting your reservation, you will need to indicate the specific official business purpose of the trip (example: attend motor fleet training session; attend Blackboard Southeastern Users Group Conference, etc.)
  • Modifications to existing reservations (such as cancellation of reservation, change in type of vehicle, change in pickup or return time, change in travel days, change in drivers, etc.) will need to be made via email and not by telephone a minimum of 48 hours (excluding weekends and holidays) in advance of departure time.

Requirements for Permanent Employee, Student Employee and Temporary Employee Drivers

Permanent employees, student employees and temporary employees may drive state vehicles provided the following criteria below are met. Departments need to complete the UNCW Vehicle Safety Checklist for each driver. Drivers need to review state regulations and UNCW polices.

  • Be on the UNCW payroll and identified as a state employee receiving wages and salary during the course of university business.
  • Have a valid NC driver's license approved by the University Police Department at the time of the rental. All drivers regardless of whether they are categorized as primary or occasional drivers shall possess a valid North Carolina driver's license. Employees requesting rental of a motor fleet vehicle shall provide the UNCW motor fleet representative with a copy of their current driver's license.
  • Prior to picking up a 14 passenger bus, must complete the van safety training offered by the University Police Department.
  • Be at least 21 years old with at least 5 years of driving experience.
  • Be employed by your department with a current/active work assignment at the time the vehicle is rented.
  • Have an active UNCW email account.
  • Student employees and temporary employees can use state vehicles only for the purpose of university business.

Rental Rates

Type Vehicle Rate
14 Passenger Buses $.80 per mile
(actual miles or 60 miles per day, whichever is greater)
Monthly rental rates for each vehicle type:
Actual miles driven or a minimum of 1,050 miles per month, whichever is greater
"No show" or cancellations with less than 48-hour notice:
Daily rate for vehicle type, or 60 miles per day, whichever is greater)

Picking Up Vehicles

Vehicles are checked out from the Parking & Transportation Office located in the Warwick Center from 8 a.m. to 4:30 p.m. Monday through Friday. Drivers leaving prior to 8 a.m. can pick up their keys the previous day. Drivers returning after 4:30 p.m. can drop the keys in the "key-drop box" located next to the Motor Fleet entrance along Riegel Road.

  • Only the employee identified as the driver on the vehicle request and vehicle packet may pick up the vehicle. The driver must present a photo ID to the Parking & Transportation Office when checking out the vehicle.
  • 14 passenger buses are parked in a portion of Lot N behind Burney Center.
  • Faculty and staff checking out vehicles will be able to park in Lot A, which is conveniently located near Warwick. Lot A is a gated parking lot, so you will need your UNCW One Card to access. Parking for student employees is available in Visitor Lot M when utilizing motor fleet vehicles. Except for student employees utilizing motor fleet vehicles, Lot M is NOT available for student parking and is reserved for visitors.
  • Vehicles may not be available until 30 minutes prior to the scheduled departure.
  • Vehicles may not be issued during adverse weather. Previous reservations for vehicles may be cancelled or delayed.

Motor Fleet Parking Areas

Gasoline Cards for Vehicles

  • Gas cards for 14 passenger buses are located in the packet.
  • Please Note: Gas cards for all motor fleet vehicles will be deactivated between midnight and 5 a.m. until further notice per State Motor Fleet Management regulations.

Required Training

  • Van safety training is required to drive any motorized vehicle designed with the capacity to carry 9 or more persons.
  • Please also read the handout on driving tips for 14 passenger buses.
  • If you have questions or wish to schedule training, see the contact information listed below.
14 PASSENGER BUS SAFETY TRAINING
Contact Person
Telephone
Email (@uncw.edu)
E-LEARNING - (individual training)
Upon completion of E-Learning training, please print the Certificate of Completion and provide a copy to the Motor Fleet Office a minimum of 2 days prior to the trip.
Priscilla Sykes
910-962-3057
sykesp
Wendy Wright
910-962-7585
wrightw
David Todd
910-962-4287
toddd
CLASSROOM TRAINING at UNCW Police Department - (group training, such as for departments)
Lt. Lewis Denoia
910-962-2499
denoial

Resources and Forms

N. C. Motor Fleet Management Resources

UNCW Policies

Tutorials

Miscellaneous

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