All contracts for performances at Kenan Memorial Auditorium are subject to the University's Standard Rider. The following descriptions of services and requirements comprise the STANDARD RIDER referenced in all contracts.
By signing contract(s), Renters agree to abide by this rider and pay all scheduled and incidental fees and charges. Failure to comply may result in withdrawal of access to the auditorium and/or event termination. PER UNIVERSITY POLICY, PAYMENT FOR ALL KENAN AUDITORIUM INVOICES IS DUE NO LATER THAN 30 DAYS AFTER RECEIPT OF INVOICE. FAILURE TO COMPLY WILL RESULT IN THE LOSS OF FUTURE EVENT SCHEDULING OPPORTUNITIES.
UNIVERSITY RESOURCES
The University will provide the Renter with technical services for activities scheduled at Kenan Auditorium. Production services, Box Office services, equipment and technical staff can be arranged by the Auditorium Director, Operations Manager, Production Manager or Box Office Manager at the rates described in the Rental Costs section.
TICKETING
All events at the Kenan Auditorium must be ticketed events. Ticketing is handled through and supervised by the Kenan Box Office.
STANDARD OPERATING HOURS
Normal operating hours for the Kenan Auditorium are from 8am until Midnight. Any activities outside normal operating hours will be billed as overtime/holiday rates at the rates described in the Rental Costs section.
INSURANCE
Renter agrees to purchase at its own expense a comprehensive liability insurance policy, including public liability and property damage, written by a company licensed to do business in the State of North Carolina and acceptable to the UNCW, covering premises, operations hereunder, and productions therein in the amount of $1 million for bodily injury and $1 million property damage. The UNCW shall be named as an insured in any insurance policy required hereunder. The CLIENT agrees that the insurance purchased hereunder shall be primary coverage and will contain no terms allowing the insurer to be subrogated to the rights of any injured or damaged person or entity.
A certificate evidencing the insurance as required under this Agreement shall be delivered to the UNCW no later than 3 days prior to the start of the event. Each such certificate shall contain a valid provision or endorsement that the policy may not be cancelled, terminated, changed, or modified without giving ten days written notice to the UNCW. Providing and maintaining insurance coverage are material terms of this contract.
INCIDENT REPORTS
All incidents of injury, equipment failure or damage, facility damage or violations of Federal/State laws, local ordinances or University policy must be reported immediately. The auditorium staff will take appropriate action and file reports. The Renter is responsible for informing all organization/company members of this requirement.
REHEARSALS
The lobby must be kept clear and quiet at all times. Rehearsals and classes must be restricted to the spaces assigned. The Renter must maintain appropriate decorum while in the building so that other programs, work duties, rehearsals and classes are not disturbed. The Renter must provide supervisory staff for all of the organization's participants.
HOUSEKEEPING
Renters must keep spaces clean and leave rooms in the condition they find them. Windows must be closed, lights off, and trash placed in containers. All discarded items must be small enough to fit into the dumpster. Items left in the building and items too large to fit into the dumpster will be removed. Removal costs will be billed to the Renter.
SMOKING, FOOD and BEVERAGE
Smoking is not permitted in the auditorium. The sole exception is the inclusion of smoking in a theatrical presentation in which such smoking is deemed essential to the furtherance of the presentation and integral to the performance. Such usage must be approved in writing from the Auditorium Director and made a part of the contract prior to mounting the show. In addition, a technician designated as a fireman must be hired and must be on duty at any time smoking occurs on stage.
Smoking back stage, in the wings, or in the dressing rooms is prohibited at all times.
Eating and drinking are not permitted at any time in the house or lobby. Craft Services and Hospitality are permitted back stage. NC law prohibits the possession, sale, or consumption of alcoholic beverages on state property except as approved, licensed and administered by the University's contracted caterer.
Possession, sale and/or consumption of controlled substances as defined by the North Carolina General Statutes constitutes a violation of state law, local ordinance, University policy, and contract terms. Such violation by any company member or organizational member is grounds for immediate termination of the event.
FURNITURE
Furniture and equipment may not be moved without express staff permission. Damage to any furniture, equipment, or the building must be reported immediately. Repair/replacement costs will be billed to the renter.
EQUIPMENT
The Kenan Auditorium maintains a standard set-up and par stock of equipment. Only Kenan staff may repair, replace, or substitute University equipment. Only staff technicians or contract employees will operate or move University equipment. Renters are liable for equipment damage.
AUDITORIUM STAFF
The Auditorium Staff will supervise the use of all equipment for all load-in and set-up activities, technical rehearsals, performances, strike and restoration.
The Crew Chief is responsible for all activities back stage during load-in, rehearsal(s), performance(s), strike, and restoration. The Crew Chief will submit a Crew Chief's Report at the end of each rental period which will include time used, personnel involved, and equipment used, as well as any equipment failures, incidents or problems associated with the residency.
STANDARD SET-UP
The stage, house, and lobby must be cleared after each use. Any items left by the Renter will be removed and the removal costs billed to the Renter.
LIGHTING and SOUND SYSTEMS
Lighting instruments are hung in a general lighting plot. The Renter will be billed for any changes to the Standard Plot as well as for restoration of the Standard Plot at the conclusion of the residency. Any additional equipment connected to the lighting system or audio system must be tested and approved by the Director prior to use. Any damage to auditorium equipment resulting from unauthorized equipment use will be repaired or replaced at the Renter's expense.
SOUND LEVEL
Kenan Auditorium enforces a maximum 92 Db sound level, as measured from the sound board, for all events. The Presenter is expected to enforce this policy. Should Presenter or Artist refuse to adjust audio level to appropriate decibel level, Kenan Auditorium shall reserve the right to stop the production, with the Presenter to be liable for all ticket refunds in addition to all other production charges incurred.
STRIKE
Renters must strike their productions immediately following the final performance. The strike must include all sets, costumes and properties as well as removal of all materials from the house and/or lobby, dressing rooms, and any auxiliary spaces used. The Kenan Auditorium will not assume responsibility for any material left behind. Any left-behind materials will be removed at the Renter's expense.
SET PAINTING
No major set painting is allowed on stage. Drop cloths must be used for minor touch-ups.
STAGE FLOOR
Occupational safety, health, and fire regulations must be observed at all times. The stage floor must be kept free of debris. Any special treatments of the stage floor or auditorium-owned floor coverings will be undertaken by the auditorium staff. Renters shall not apply any substances to the stage floor. Overtime charges plus expenses will be billed to the Renter for any additional maintenance required.
NAILING
Nailing, lagging, or screwing into the stage floor is prohibited.
SPIKE MARKS
The Renter is responsible for removing all spike marks on the stage floor at the conclusion of the event. Spike marks should be made with chalk or a low-residue tape, such as spike tape or electrical tape, and removed by the Renter during strike. Paints, tacked markers, and high-residue tapes such as duct tape or masking tape may not be used on the floor. Such usage will result in removal/restoration costs billed to the Renter.
CURTAINS and SOFT GOODS
Nothing may be pinned, stapled, sewn, taped or otherwise attached to curtains and soft goods owned by the University.
PIANOS
For events requiring a piano supplied by the Kenan Auditorium, a University piano technician will tune prior to dress rehearsal. Any additional tunings, regulations, voicing, or touch-up tunings will be billed to the Renter.
PROP STORAGE
The Kenan Auditorium does not have storage facilities available for properties and set pieces. All portable equipment, valuable set pieces, props, costumes, and make-up must be secured after each rehearsal or performance. Equipment may not be left on the stage, in the house, in the lobby, or adjacent offices. Costs incurred to remove such materials and equipment will be billed to the Renter.
SPECIAL EFFECTS
The Renter must confirm all sets, lighting designs, and audio designs as soon as they are available for each production, a minimum of two weeks prior to first usage. Any special effect involving potential risk to participants or to facilities must be approved, in writing, by the Auditorium Director before first use in rehearsal.
PYROTECHNICS
The use of any pyrotechnical equipment, including but not limited to fireworks, firecrackers, flash pots, and similar pyrotechnic devices or system, is prohibited under local ordinance and University policy. The unauthorized use of pyrotechnics is grounds for event termination.
RIGGING
The rigging of flying scenery must comply with the University theatrical rigging standards. All rigging and the operation of the fly system must be performed by a rigger certified by the University Safety Office. Only certified personnel are allowed on the pin rail floor, loading floor, and grid. Violation by the Renter or Renter's cast, crew, or organizational members is cause for event termination.
CONCESSION SALES
Concession sales excluding food and beverage may be sold in the lobby of Kenan Auditorium (one 6-foot table is allowed per UNCW Fire and Safety Code). University policy stipulates that 20% of all sales revenues revert to the Auditorium. As food and beverages are not allowed in Kenan Auditorium, food and beverages may not be sold in the lobby, on the portico or on the sidewalks adjacent to the Auditorium.
LOBBY and HOUSE
The Auditorium House Manager is responsible for activities in the lobby and house. This includes the enforcement of prohibitions against smoking, eating, drinking, the use of prohibited recording devices and cameras, and disruptive behavior. In addition, the House Manager is charged with restricting access to the house to ticket holders and authorized event staff and house personnel.
SECURITY SERVICES and PARKING
Any use of the Kenan Auditorium is subject to a security evaluation and review by the University Police. Security guards and police officers will be assigned to all public events as determined by the Campus Police, a State of North Carolina Law Enforcement Agency. Charges for security services will be billed to the Renter by the University Police, through the Kenan Auditorium.
Parking Services are evaluated by UNCW Auxiliary Services. Parking attendants will be assigned to an event if deemed necessary. Charges for parking services will be billed to the Renter by Auxiliary Services, through Kenan Auditorium.
TRESPASS
All rehearsals and performances are "closed events" in Kenan Auditorium. Only Renter's staff and authorized personnel may be admitted. Any other entry is deemed trespassing and the staff is authorized to take the appropriate actions.
USER ACCESS
Kenan Auditorium requests that the Renter's organizational members enter the building through the loading doors at the rear of the building.
SEATING CAPACITY
Orchestra (first level) seating capacity is 728, including 11 removable seats for wheel chair patrons, and 10 ADA approved slide in seats.
Balcony seating capacity is 286. There are no wheel chair accessible seats and no ADA approved slide in seats in the balcony.
There are no circumstances under which the occupancy may exceed available seats. The Renter may not allow the placing of additional chairs on the stage or in the aisles. "Standing Room" is not permitted under local ordinance and University policy.
HOUSE STAFF
For every event in the Kenan Auditorium, the House Manager, in cooperation with the Renter and Auditorium Director, will determine the number of ushers, ticket takers and front of house personnel required for the event. Volunteer ushers are available for for most events. In the event that volunteer ushers are used, Renter agrees to provide admission to the event at no charge to the ushers. If, as determined by the House Manager, an adequate number of volunteer ushers will not be available for the event, the House Manager will hire ushers. The Renter will be billed for the cost of hired ushers. The Renter will not be expected to make seating available for paid ushers.
