I-9 Quick Reminders

Use blue or black ink only, and entries may be typed where appropriate.
Make sure to use the correct form I-9. Forms have an expiration date found in the top right corner and a revision date in the lower right corner.
Send the original completed I-9 to the retaining department.
Include the E-verify case number at the top of the I-9.
Make sure the employee signs the I-9 by the first day of hire with pay.
Make sure that Section 2 and the E-Verify are completed no later than 3 UNCW business days after the hire date. (hire date plus 3 business days) (additional hire date information)

DO NOT use highlighter or whiteout on the form.
- If a mistake is made, use a single line to cross out the mistake, then initial and date the correction.
DO NOT enter more documents than necessary on the I-9, and do not include extra copies of other documents with the I-9.
DO NOT complete the I-9 and E-Verify before the employee has accepted the job.

Section 1 must be completed by employee, preparer, or translator. Information entered into fields should be legible.
- If a preparer or translator fills out section, then they should fill out the preparer or translator certification section.
Must be completed before any other section and before the E-Verify is initiated.
Must be completed by the first day of work for pay.
Social Security Number is required when the employer participates in E-Verify.
Make sure that Section 1 is completed fully and that the employee has entered their;
- full name (Last, First, and Middle Initial [if applicable], First),
- full address,
- birth date and Social Security number (Since UNCW participates in E-Verify), and
- signed and dated the form in the correct location.

This section must be completed after section one and within three business days of the hire date.
The employer must show the employee the list of acceptable documents.
The employer may not specify which documents to present.
Employee may present any documentation from List A or List B and List C.
List A documents establish both identity and employment authorization.
List B documents only establishes identity. List C documents only establish employment authorization.
- List B and C together establish both identity and employment authorization.
All documents presented must be unexpired.
Do not enter more documents than necessary on the I-9, and do not include extra copies of other documents.
If a list B document is presented it must contain a photo for E-Verify purposes.
For list A documents, enter the:
- Document title
- Issuing Authority
- Document number
- Expiration date (if any)
  - If the document is a foreign passport, enter the I-94 and I-20(F-1 students) or DS-2019(J-1 students) document numbers on the second document number line under list A. The second expiration line will be were you need to enter the the I-94 and the I-20 or the DS-2019 expiration dates.
- For List B and C documents, enter the:
- Document title
- Issuing Authority
- Document number
- Expiration date (if any)
  - Note: List B document must contain a photo for E-Verify purposes.
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You must verify all new hires.
Social Security number must be filled in by employee in Section 1 of the I-9.
If using a List B document, the document must have a photograph.
Information entered into the E-verify system must come from the I-9. The I-9 must be completed before the E-Verify, and the date the employee and employer signs the I-9 cannot be after the date the E-verify was initiated on.
An E-Verify case must be initiated no later than the end of the third business day after the employee begins work for pay (hire date plus 3 days).
The hire date is the date the employee began work for pay as entered into the Section 2 Certification on Form I-9, unless the E-Verify is initiated before the hire date. If the E-Verify is initiated before the hire date then the hire date for the E-Verify will be the date the E-Verify was initiated.
The earliest an E-Verify case can be initiated is when the employee accepts an offer of employment and the Form I-9 is completed.

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