Fixed Assets

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Equipment

Purchasing Fixed Assets

There are several important factors to consider when purchasing a fixed asset. Here are some tips to keep in mind that will help you accurately acquire and record your asset.

  • Consider the ENTIRE cost of the item when assigning your account code. The cost of the asset in addition to delivery fees, legal fees, and installation charges may be combined to determine if the total cost is $5000 or more.
  • Use EA for 'Each' as the unit of measure in uSHOP when purchasing assets with a Quantity Unit Price.
  • If all line items on your uSHOP order create ONE asset, use the same fixed asset expenditure account for each line.
  • Any item purchased which is to be permanently added to, attached to, or installed onto a previously purchased asset, must be coded using the same expenditure account code as the item you are affixing it to.
  • When purchasing fixed assets using Grant funding, please refer to the Offce of Sponsored Programs Policy for Equipment Purchases on Contracts and Grants.
  • Do not include Maintenance Agreements, Service Contracts, or Extended Warranties in your asset's cost. These purchases require separate account codes. Make sure your maintenance contract type matches the equipment type.

924420

Maint Contracts - Office Equip

924430

Maint Contracts - Mainframe

924431

Maint Contracts - PC & Printers

924432

Maint Contracts - Video Equip

924433

Maint Contracts - LAN Equip

924434

Maint Contracts - WAN Equip

924435

Maint Contracts - Servers

924436

Maint Contracts - Other EDP

924440

Maint Contracts - Other Equip

924450

Maint Contracts - Other Software

924451

Maint Contracts - PC Software

924452

Maint Contracts - Server Software

924453

Maint Contracts - WAN Software

924454

Maint Contracts - Mainframe Soft

924490

Maint Contracts - Misc Other

953990

Use for Computrace

uShop Tips for Entering Requisitions

When entering requisitions into uSHOP here are some important aspects to check in order to avoid having your requisitions returned.

  • Invalid Account Codes.
  • Improper description.
  • Invalid quantity or quantity type.
  • Quote is not attached.
  • Lack of information in internal notes.