Preregistration and registration

Information on preregistration and registration is published online each semester and is accessible to faculty via SeaNet for Faculty several weeks prior to preregistration. Students have access to their "degree audits" through SeaNet for Students. Advisors have access to the same information through SeaNet for Faculty under the "Advisor Services" menu. The audit indicates courses completed, courses in progress, and courses that the student must complete to fulfill the degree requirements for a prescribed course of study. It also indicates the student's overall and major GPA. In addition to the degree audit, advisors have access to the following information regarding their advisees: institutional transcript, transfer transcript (with UNCW course equivalencies), class schedule, and addresses. Faculty also have the capability, as do students, to do a "what if" scenario with the degree audit. If a student is contemplating a major change, the "what if" link will reconfigure the course requirements and courses completed to the new program so students may get an idea of what the change will mean. Faculty may only view advisees assigned to them.

When viewing a student?s transcript, the advisor may note the following terms which are defined as follows:

• Attempted hours (AHRS) = all hours attempted at UNCW including "W's" and repeats
• Earned hours (EHRS) = UNCW passed hours + transfer credit
• Retention hours = quality hours + transfer hours
• Quality hours = total hours for which a final grade was assigned
• Grade point average (GPA) = total quality points divided by total quality hours

SeaNet for Faculty is the primary advising resource for all advisors. In addition, the Student Information System (SIS) is available to faculty for use via the VAX and is only recommended for faculty responsible for advising duties outside their assigned advisees, i.e., advising coordinators for departments, assistant department chairs, etc. For information about how to access SIS, contact Information Technology's Application Services; for demonstrations on how to use SeaNet/SIS/degree audit or questions about them, contact the office of the Registrar.

An Authorization to SeaPort/SeaNet for each advisee is sent to the advisor prior to the scheduled dates for preregistration. This form provides information on preregistration and contains space for the dean's approval for a course load of more than 18 hours in the regular semester, or more than 8 hours in either summer session; and for the instructor's approval for enrollment in restricted courses. A new Authorization to SeaPort/SeaNet is issued each semester and those that are not picked up by the student should be destroyed after the drop/add period has ended.