Office of the Controller

University Deadlines for Year-End Close

Annually Departments across campus must coordinate with the Controller’s Office to close certain transactions for the current Fiscal Year.  Below are listed closing dates for the Controller's Office and Cashier's Office. At the bottom of this page are links back to the Finance and Purchasing Year End for your convenience.

Controller's Department

FY 2017 Year End Deadlines - Updated as of 3/20/2017

Purchased Agency Airfare, Enterprise Car Rental and Local Lodging

Airfare to be paid from FY2017 must be posted to UNCW credit card by Thursday, June 22nd Direct questions to Laura Gore at gorel@uncw.edu  or ext. 23076.

Visa Travel Card

Purchases posted by 5:00 pm on Thursday, June 22nd will be paid from FY2017. Direct questions to Laura Gore at gorel@uncw.edu or ext. 23076.

Travel Reimbursements

Travel reimbursements to be paid from FY2017 must be finalized and received in the Travel office by 10:45 am on Friday, June 16th. Direct questions to Laura Gore at gorel@uncw.edu or ext. 23076.

Check Requests

All check requests to be paid from FY2017 must be received in Accounts Payable by 10:45 am on Friday, June 16th for the last check run of the fiscal year.  Direct questions to Laura Gore at gorel@uncw.edu or ext. 23076.

Journal Entries

Journal entries (electronic and hard copies with backup) that cross funds (between general & other funds) must be received in General Accounting by 5 pm on Monday, June 26th.  Journal entries that don’t cross funds must be received by 5 pm on Tuesday, June 27th Direct questions to Becky Heins at heinsr@uncw.edu or ext. 27423 or Hollie Jernigan at jerniganh@uncw.edu or ext. 23150.

Decentralized feeds

Last day for Auxiliary feeds such as printing, postal, ARAMARK to post will be the Thursday, June 22nd.    

Interdepartmental Invoices

All Interdepartmental invoices (all copies) to be paid from FY2017 must be received in General Accounting by 5 pm on Monday, June 19th.  Direct questions to Andrew Savage at savagea@uncw.edu or ext. 23148 or Hollie Jernigan at jerniganh@uncw.edu or ext. 23150.

Change funds, Petty Cash funds and Mission funds

Change fund, Petty Cash funds and Mission funds must be turned into General Accounting by 5 pm on Monday, June 19th.  Direct questions to Andrew Savage at savagea@uncw.edu or ext. 23148 or Hollie Jernigan at jerniganh@uncw.edu or ext. 23150.

Petty Cash Reimbursements

Student petty cash reimbursements under $50 to be paid from FY2017 must be received in the Cashier's office by 4:00 pm on Thursday, June 22nd.  Direct questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164.  Student Petty Cash reimbursements over $50 and all employee Petty Cash reimbursements must follow the Check Request guidelines above.

Departmental Deposits

All cash and checks to be deposited in FY2017 must be submitted with your deposit transmittal to the Cashier's by 2:00 pm on Tuesday, June 27th.  Direct questions to Stefanie Pollack at pollacks@uncw.edu or ext. 23164.

External Invoices

All external invoices for FY2017 must be submitted to the Billing Department by 12:00 noon on Monday, June 26th This includes all invoices that are for services rendered and/or products provided through June 30, 2017. Direct questions to Marcia White at whiteme@uncw.edu or ext. 22190.

Finance Year End
Purchasing Year End