University Deadlines for Year-End Close

Annually Departments across campus must coordinate with Accounting/Controller to close certain transactions for the current Fiscal Year. In the past the Controller's Department has sent out a campus-wide email with a document attached which consolidated those closing dates into thant one document. This year a new web page has been made available under Business Affairs/Finance, which directs Departments to Purchasing and to the Controller's Department for those closing dates and instructions. Below are listed closing dates for the Controller's Department and Cashier's. At the bottom of this page are links back to Finance and to Purchasing for your convenience.

Year-End 2014 Special Session

Controller’s Department

FY 2014 Tentative Year End Deadlines - Updated as of 5/12/2014

Purchased Airfare

Airfare to be paid from fiscal year 2013-2014 must be entered online by 5:00 pm on Wednesday, June 18. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076.

Visa Travel Card

Purchases posted by 5:00 pm on Wednesday, June 18th will be paid from FY 2013-2014. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Travel Reimbursements

Travel reimbursements to be paid from fiscal year 2013-2014 must be finalized and received in the Travel office by 5:00 pm on Thursday, June 19th. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Check Requests

All check requests to be paid from fiscal year 2013-2014 must be received in Accounts Payable by 10:45 am on Friday, June 20 for the last check write date of June 25. Direct questions to Laura Gore at gorel@uncw.edu or at ext. 23076

Journal Entries

FINAL day to submit journal entries that cross funds (between general & other funds) - 12 noon, Wednesday, June 25th. Decentralized feeds will be held after Friday, June 20th.

Interdepartmental Invoices, Change funds, Petty Cash funds and Mission funds

All Interdepartmental invoices to be paid from fiscal year 2013-2014, Change funds, Petty Cash funds and Mission funds must be received in Accounting by 11:00 am Friday, June 20. Direct questions to Tina Riley at rileyt@uncw.edu or at ext. 23150, or Christa King at kingc@uncw.edu, ext. 27423.

Petty Cash Reimbursements

All petty cash reimbursements to be paid from fiscal year 2013-2014 funds must be received in the Cashier’s office by 4:00 pm on Monday, June 23. Please direct questions to Stephanie Pollack at pollacks@uncw.edu or at ext. 23164.

Departmental Deposits

All cash and checks received prior to June 30 must be submitted with your deposit transmittal to the Cashier’s by 2:00 pm on Thursday, June 26. Please direct any questions to Stephanie Pollack at pollacks@uncw.edu , ext 23164.

External Invoices

All external invoices for fiscal year 2013-2014 must be submitted to the Billing Department by 5:00 pm on Thursday, June 26th. This includes all invoices that are for services rendered and/or products provided through June 30, 2014. Direct questions to Marcia White at whiteme@uncw.edu , ext. 22190 or Jennifer Schacher at schacherj@uncw.edu, ext. 22526.

Finance Year End
Purchasing Year End

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