- Obtain receipts for any expense you wish to be reimbursed for (except meal per diem)
- Lodging – Itemized receipt with a zero balance.
- Airline/train - tickets and itineraries (receipt) at coach rate if not purchased from our contracted travel agencies.
- Car Rental – Rental agreement contract showing total cost of rental with a zero balance. Optional insurance is not reimbursable. Should be from a State contracted vendor.
- Bus – must have ticket (receipt).
- Gas - Fuel receipt that shows the $ per gallon.
- Obtain original receipts for parking, tolls, and taxis.
- Meals – If business meals for a group you will need an itemized meal receipt.
- If traveling by personal car, record your mileage.
- We can only reimburse the person who actually paid the bill.
- Registration – must bring back an agenda from the conference.
- Expenses that are not reimbursable.
- Room Service tips, valet tips, or other hotel services
- Laundry services
- Snack between meals
- Tours or other social activities
- Flight insurance or personal accident car insurance
- Additional expenses of a personal nature
- Movies charged to hotel bills
- Expenses for children, spouses, and companions while on travel status
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